Manager (Learning Sciences & Assessment Department) NIE
5 days ago
About the National Institute of Education (NIE)
The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes.
We are committed to our vision of being an institute of distinction: leading the future of education, and our mission to inspire learning, transform teaching and advance research.
Job Description:
We seek a highly organised and proactive Manager to support the Head of Learning Sciences & Assessment Department (LSA).
The successful candidate will play a crucial role in ensuring the smooth operation of the department by managing various administrative tasks and Administrative Executives to support faculty and staff.
Key Responsibilities:
- Department Meetings & Agenda : Coordinate and prepare agendas for department meetings.
- Workplan : Assist in the development and monitoring of departmental Work Plan.
- Exam Marks Entry (EME) : Manage the entry of exam marks for all courses.
- Part-Time Lecturer & Faculty Contract Renewal : Oversee the renewal process for part-time lecturers and faculty contracts.
- New Appointment of Faculty : Support the hiring process and facilitate the onboarding process for new faculty members.
- Faculty/Research Year-End Review : Assist in the preparation and coordination of year-end reviews for faculty and research staff.
- Promotion & Tenure : Support the promotion and tenure process.
- MOE Secondment : Handle administrative tasks related to MOE secondments and provide support for the appraisal of the Teaching Fellows.
- Enhanced Academic Workload System : Collaborate with other Administrative Executives to manage the academic workload system.
- Student Feedback on Teaching (SFT) : Coordinate the collection and analysis of student feedback on teaching.
- Excellence in Teaching Commendation Award : Manage the nomination and selection process for teaching awards.
- Liaise with the Department of Estate Development (DED) : Coordinate onboarding and offboarding processes with DED.
- Finance : Assist in the preparation of the annual budget and other financial tasks.
- Human Resource (HR) : Liaise with HR for faculty recruitment, contract reviews, promotions, and annual appraisals. Maintain training records for administrative staff. Coordinate Administrative staff hiring where applicable.
- General Office Administration : Ensure effective communication within the department, provide logistical support for events, support administrative processes and oversee the administrative deliverables of the junior officers.
Requirements:
- A University degree.
- Experience in leading an office administrative team is an advantage.
- Proficiency in Microsoft Office applications (Excel and Word) and communication platforms (Microsoft Teams, Zoom, etc.), in particular Cloud Productivity tools such as Office 365.
- Strong interpersonal and communication skills, both written and oral.
- Ability to work independently and proactively.
- Ability to maintain confidentiality.
NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.
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