HR Assistant

2 weeks ago

Singapore Society of Sheng Hong Welfare Services Full time
Roles & Responsibilities

Position Overview


As an HR Executive in an organization registered as an Institution of Public Character (IPC) in Singapore, you will provide support to the HR function and assist in managing HR operations and compliance with IPC guidelines. This role is ideal for candidates who are eager to develop their HR skills in the charitable sector.


Roles and Responsibilities

HR Operations and Administration

  • Assist in various HR operational tasks, including employee onboarding, offboarding, attendance tracking, leave administration, data management, such as maintaining accurate and up-to-date employee records, including personal information, contracts, leave records, and training records.
  • Handle HR-related correspondence, such as employment letters, confirmation letters, and employee communications.
  • Support payroll administration and benefits administration processes.

HR Policy Implementation and Documentation

  • Assist in implementing HR policies and procedures that align with the organization's values and IPC guidelines.
  • Communicate HR policies to employees and provide guidance on HR-related matters.
  • Support the dissemination and training of HR policies to ensure consistent understanding and compliance among employees.
  • Assist in maintaining and updating HR policy documents.

Recruitment, Onboarding Support, Employee Engagement and Welfare

  • Assist in recruitment activities, including posting job advertisements, screening applications, and scheduling interviews. Conduct reference checks and assist in coordinating pre-employment assessments.
  • Support the preparation of employment contracts and ensure compliance with relevant employment laws and regulations.
  • Assist in facilitating the onboarding process for new hires, including conducting orientation sessions, and managing documentation.
  • Support employee engagement initiatives, such as staff events, recognition programs, and employee feedback mechanisms.
  • Assist in administering employee welfare programs, such as insurance schemes, employee assistance programs, and wellness initiatives.
  • Collaborate with relevant stakeholders to foster a positive and inclusive work environment.

Requirement

  • Diploma in Human Resources Management or a related field or relevant HR certifications.
  • Some exposure or familiarity with Institutions of Public Character (IPC) guidelines and regulations issued by the Commissioner of Charities would be an advantage.
  • Basic understanding of Singapore's employment laws and regulations.
  • Strong attention to detail and organizational skills, with the ability to manage multiple tasks simultaneously.
  • Proficiency in MS Office suite.
  • Familiarity of HR information systems would be an advantage.
  • Excellent interpersonal and communication skills, with the ability to work effectively with diverse stakeholders.
  • Ability to handle sensitive and confidential information with discretion.
  • Proactive and eager to learn, with a willingness to take on new responsibilities and develop HR skills.

Tell employers what skills you have

Strong Attention To Detail
Data Management
Administration
Payroll
Employee Engagement
Compliance
HR Policies
Benefits Administration
Communication Skills
Resource Management
Human Resources
Screening
Scheduling

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