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Executive Assistant

2 months ago

Singapore ThermoFisher Scientific Full time

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing efficiency in their laboratories, we are here to support them.

With a workforce of more than 100,000+ professionals across the globe, we provide an unparalleled combination of innovative technologies, convenient purchasing solutions, and pharmaceutical services. Our esteemed brands, namely Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, and Patheon, have established us as industry leaders.

How will you make an impact

As an Executive Assistant, you'll be at the center of fast-paced activity, using your stellar office and project management skills to support the Vice President of Finance and the Finance team.

What will you do?

  • Provide administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, organizing meetings and events.

  • Assist in the preparation of presentations, reports and other documents, ensuring accuracy and attention to detail.

  • Plan and coordinate travel, including accommodations, transportation, passport/visa requirements. Timely compilation, submission and tracking of expenses for the executives. Proactively anticipate potential travel issues and respond accordingly.

  • Schedule and coordinate meetings, attendee communications, venue management, site coordination, audio/video set-up, catering and program material preparation. Events could include leadership off-site meetings, global leaders’ visits, town halls, team meetings, etc.

  • Handle confidential and sensitive information with the utmost professionalism and discretion.

  • Collaborate with cross-functional teams to facilitate effective communication and information flow.

  • Manage and prioritize multiple tasks and deadlines, demonstrate exceptional organizational skills.

  • Conduct research and compile data to support decision-making processes.

  • Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities.

  • Contribute to the successful implementation of special projects, demonstrating a proactive approach.

  • Occasional travel coordination support after hours and on weekends

How will you get here?

  • 5+ years of executive assistant experience, preferably in a large, fast paced environment. Experience providing C-level support welcomed

  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions

  • Experience in independently handling multiple projects and meeting deadlines

  • Excellent written and verbal communication skills.

  • Strong decision-making, interpersonal, and communication skills when interacting with various individuals, while also maintaining strict confidentiality of sensitive information.

  • Flexible and adaptable, ablility to respond to last-minute changes while maintaining poise and a positive “can do” attitude

  • Extensive international travel management with visa administration experience

  • Expertise in all Microsoft Office suite products, including PowerPoint, Excel, Outlook

  • Experience with Concur expense systems

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.