Secretary / Administrative Assistant

2 days ago

Singapur, Singapore STA PHARMACEUTICAL SINGAPORE PTE. LTD. Full time

Job Title: Administrative Assistant / Secretary Working Location: Tuas, Singapore Key Responsibilties : Internal and External Communications Act as the point of contact for internal and external client, and assisting VP to better communicate with different parties; Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Be conservative and appropriate in using language and publicity, keeping confidential; Calendar Management Organize and schedule appointments Meeting time confirmation, proper meeting room reservation, send out meeting notice, and make sure invitees' attending on time; Come up meeting agenda based on the meeting purposes. Be familiar with agenda, objectives, and any relevant background information before the meeting begins; Negotiating with relevant parities to ensure the smooth of the activity's implementation; Guest / Customer Visit Management Responsible for company VP and above visitor's welcoming, hosting, hospitality service and logistic support utilizing all resources available; Appropriate hospitality shall be given to visitors and the hosting shall be efficient and effective; Documentation Develop and maintain a filing system Take meeting minutes and track follow-up actions Travel Management Making itinerary and agenda for VP, making sure that hotel reservation, tickets, ground transportation are arranged accordingly and properly Arrangements and itineraries should be made conscious of jetlag if necessary Clients and visitor's database keeping Keeping database of customers / guests / visitors' contacts, including their past visits Keeping database on their preference and restrictions, visiting records, etc. Updating the database on quarterly basis Expense claim Make expense claim for VP and make sure the claim in time and accuracy Make sure the expense in accordance with company standard AA Group Team Work Devotion New ideas suggestions and defects findings Experienced guiding new recruits Business activity organization Resources & information summary and shares Qualifications: Bachelor's degree and above It is good to be familiar with the biopharmaceutical industry Good spoken and written skills in both Chinese and English Familiar with Outlook, Ariba, OA etc. More than 2 years of relevant work experience, familiar with customs and habits of Chinese, European and American countries, and those with relevant work experience will be preferred. Strong service awareness, centered around the customer. Can adapt well to a fast-paced work environment, has a strong sense of responsibility, strictly adheres to company confidentiality, and is full of innovative spirit. Strong sense of teamwork Starting from the interests of the company, be strict with oneself, and abide by professionalism and compliance

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