Executive Coordinator

3 weeks ago

Singapore Singapore GasCo Full time

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GasCo is Singapore's trusted energy enabler, committed to ensuring a secure, stable, and competitively priced gas supply to meet the nation's electricity needs. Established under the Energy Market Authority's initiative to centralise gas procurement, GasCo plays a vital role in safeguarding national energy security and supporting Singapore's economic continuity.

We are looking for a dynamic and experienced Executive Coordinator to join our growing team.

Position Overview: The Executive Coordinator will support the administrative duties and take on personal assistant (PA) scope to Gasco CEO, reporting to the Admin Manager. This role involves coordination of the new office set up and renovation, management of office supplies, support in coordination of office events and other administrative matters as assigned.

Job Responsibilities:

Administration Support

  • Responsible for mail management and courier services and verifying monthly billing and payment requirements
  • Procure stationery and printing materials, coordinate office equipment and maintenance
  • Liaising with building management office for season parking allocation, and building access matters
  • Be the contact point to organise and coordinate internal and external meeting arrangements
  • Prepare agendas, record of meeting minutes, and follow-up with interdepartmental on weekly action tasks

Secretarial Support

  • Manage the CEO's calendar on meetings scheduling, coordinate appointments and event arrangements
  • Administer and manage CEO's expense and travel claims reports
  • Involve and support at office events, reception duties, and logistics arrangements
  • Maintain a neat and organized e-filing system for documents and records

Travel and logistics

  • Arrange travel itineraries, accommodations, and transportation for the C- suite executives
  • Liaise and coordinate with awarded vendors on requirement relating to ticketing, transport and accommodation

Project Coordination

  • Assist and support in coordination of special projects when assigned
  • Conduct research where required to provide insights on decision-making solutions

Confidentiality and Discretion

  • Handle sensitive information with utmost confidence
  • Act as a trusted liaison between the CEO and stakeholders

Job Requirements:

  • Diploma in business administration or related preferred
  • Strong verbal and written communication skills
  • Good interpersonal skills and pleasant disposition
  • High level of discretion and professionalism
  • Ability to work under pressure and adapt to changing priorities
  • Proficiency in office software and scheduling tools
  • Minimum of 2-3 years of experience in admin and relevant customer fronting role
Seniority level
  • Seniority level Associate
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Natural Gas Distribution

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