(Senior) Executive Assistant

5 days ago

Singapur, Singapore National University Health System Full time

Join us to apply for the (Senior) Executive Assistant - NUCOHS (Admin) role at National University Health System .

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905. Our strong ties with the NUS Yong Loo Lin School of Medicine allow us to seamlessly integrate clinical care with teaching and research. We are a hub of knowledge and innovation, attracting passionate healthcare professionals committed to pushing boundaries and making significant contributions.

About the Position

The Executive Assistant/Senior Executive Assistant provides administrative support to the Executive Director (ED) and other clinicians at the National University Centre for Oral Health (NUCOHS). The role ensures efficient management of the ED's office and smooth operation of the Centre.

Responsibilities

  1. Manage ED’s calendar, including scheduling meetings and appointments.
  2. Coordinate meetings, prepare agendas, take minutes, follow up on action items, and arrange catering as needed.
  3. Handle outgoing and incoming mails within the hospital and to external parties.
  4. Perform typing, sorting, filing, scanning, photocopying, and record-keeping. Prepare routine correspondence, reports, and presentations.
  5. Coordinate special projects and initiatives, liaising with departments and external partners.
  6. Update relevant data for cost management and improvement.
  7. Manage purchase and work requisitions, including calling suppliers, submitting invoices, and processing expense reports.
  8. Prepare and submit claims for course claims, allowances, leave, and petty cash.
  9. Handle confidential information with discretion.

Secondary Responsibilities

  1. Distribute documents within hospital premises.
  2. Maintain office supplies and support team members as needed.
  3. Perform other duties as assigned.

Key Requirements

  • Diploma qualification.
  • At least 2 years of clerical and administrative experience.
  • Understanding of accounting and figures.
  • Proficiency in Word, Excel, and PowerPoint.
  • Good communication and interpersonal skills.
  • Ability to work independently.

Join Us

Become part of a dynamic environment where expertise, compassion, and knowledge come together. Working in healthcare offers profound satisfaction and opportunities for personal and professional growth. Join us to create a transformative healthcare experience for our patients and colleagues.

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