Meetings & Events, Assistant Program Manager

4 weeks ago

Singapur, Singapore JLL Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Meetings & Events, Assistant Program Manager

Work Dynamics - Integrated Facilities Management

Work Scope:

Supervision and scheduling of Events Team members

Functional supervision of event support staff (set-up crews, third party vendors)

Responsible for the coordination and execution of high level special events as requested by the Amazon customer

Leads site visits, planning meetings and final details meetings with Amazon customer and supporting vendor partners

Establish new policies and procedures necessary to clearly define event support of high level event support in high profile areas

Establishes and provides clarity to existing policies and procedures relating to Events Team support

Demonstrates continuous effort to improve operations, service levels, and streamline work process

Responsible for tracking team progress through data metrics

Creation and submission of monthly reports to Events Team Manager, demonstrating team progress and workload

Identifying opportunities for improving team communication and efficiency

Assisting in the planning and hosting of the occasional client-related event as needed

Other duties as assigned in support of Events Team Manager

Essential Functions:

Provide prompt and courteous response to Amazon employee and client requests within the guidelines set forth by JLL and Amazon Global Real Estate and Facilities

Maintain ethical, professional and courteous relations with contractors and employees and property management teams

Perform as a team member with all employees

Communicate and work effectively with Officers, senior contacts within client organization, and business associates.

Maintain all business contact information

Prepare proposals and presentations

Assist in compiling budget information and business review metrics

Compose business letters, summaries and reports using proper format, punctuation, grammar, diction and style

Create graphs, charts, and other complex documents

Assist with Facilities team communications and coordination of response activity during emergencies if deemed reasonable and prudent, and as trained by supervisor

Comply with all company and regional policies

Learn and follow all Amazon GREF policies and procedures as they apply to administration positions

Flexible hours: Must be willing to work nights, evenings and weekends as necessary

Other Functions:

Carry out other duties as assigned by supervisors

Essential Physical Capabilities:

Meet highest attendance and punctuality requirements

Operate personal computer, software as appropriate for project and all other office equipment

Climb up and down stairs as part of emergency procedure, practice and/or implementation

Detect emergency alarms - auditory and/or visual

Essential Knowledge and Skills:

Ability and interest in multi-tasking

Interact with employees, visitors and contractors with poise and diplomacy

Apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exits

Interpret instructions in written, oral, and diagrammatic or schedule form

Possess initiative to assume additional responsibilities

Set priorities and meet deadlines

Advanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs

Type a minimum 60-WPM with accuracy

Perform basic business math such as compute discount, interest, percentage and profit/loss

Communicate effectively both verbally and written

Possess excellent grammar and proofreading abilities

Read and comprehend e-newspapers, periodicals, journals, manuals, dictionaries and thesaurus

Experience:

3 years of event management or relevant hospitality experience

Education:

Bachelor’s Degree or equivalent experience

Location:

On-site –Singapore

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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