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Crew Coordinator

3 months ago

Singapur, Singapore V.Group Full time
Vacancy NameCrew CoordinatorVacancy NoVN13552Location CountrySingaporeWork LocationSingaporeWho are V?As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.Overall Purpose of The JobThe Crew Coordinator will be responsible for the execution of the mobilization process of seafarers of particular nationalities. The role is also responsible for coordinating with training centres and medical providers when necessary as well as contacting seafarers on the process of mobilization.j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__6__j_id193__j_id199 = window.onload; window.onload=function() { if (j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__6__j_id193__j_id199= null) j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__6__j_id193__j_id199();};Key Responsibilities and Tasks• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required. 
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.
j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__7__j_id193__j_id199 = window.onload; window.onload=function() { if (j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__7__j_id193__j_id199= null) j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__7__j_id193__j_id199();};What can I expect in return?V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.Essential• Must posses at least a Vocational Diploma / Short Course Certificate, Bachelor’s/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience. 
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills. 
• Thorough awareness and good understanding of cultural and diversity issues. 
• Good organisational and planning skills. 
• Proven ability to work to, and meet, tight deadlines. j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__9__j_id193__j_id199 = window.onload; window.onload=function() { if (j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__9__j_id193__j_id199= null) j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__9__j_id193__j_id199();};Desirable• Relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__10__j_id193__j_id199 = window.onload; window.onload=function() { if (j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__10__j_id193__j_id199= null) j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__10__j_id193__j_id199();};Additional Information1. Selection and Screening of Applicants Process all job vacancies and source for local candidates based on job description for each role. Place job adds online not limited to Jobs bank, JobsDB etc. Shortlist candidates and propose to hiring manager / technical manager for further interview if any 2. MOM Work Pass Application and adhere to its procedures including arranging employees Medical, workman insurance and compliance to MOH prevailing COVID-19 guidelines. Administration of Employment Agreement (On-Shore and Sea staff) Prepare Employment agreement for On-Shore staff for EP application. Prepare Seafarer Employment Agreement (SEA) for Marine Employees as the operation dictates. Work closely with overseas Crewing Team to ensure smooth documentation such as but not limited to, vessel joining documents, Seafarer Employment agreements, seafarer documentation. Work closely with Crew Management Partner overseas to ensure smooth coordination between client and VGGS. Work closely with the client locally to keep the progress of EP application and operation matters intact. Update record of employees in the HR Crewing systems & ShipSure. Assisting with providing compliance in all areas of human resources. Update the tracking sheet of all employees and contractors’ work pass, work pass exemption & monthly Payroll processing of all shore-based employees. To administer all employee Details coming from various Crewing Offices into Master data. Responsible for preparing and issuing of Seafarers Agreement to the Crew. To ensure prompt return of signed Seafarers Agreement from crew and acknowledge receipt To collate all signed SEAs and upload into ShipSure (SS) To ensure all crew correspondences/records are maintained in server and up to date in the SS system. To support General Manager as and when is required j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__11__j_id193__j_id199 = window.onload; window.onload=function() { if (j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__11__j_id193__j_id199= null) j_id0__j_id1__j_id51__j_id181__j_id182__j_id191__j_id192__11__j_id193__j_id199();};