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Office Administrative Intern
4 months ago
We Put the World on Vacation
At Travel + Leisure Co., our mission is simple: to put the world on vacation. Our Vacation Ownership business line includes Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club and the brand new Sports Illustrated Resorts. Our more than 19,000 associates put the world on vacation at more than 270 vacation club resort locations across the globe. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
POSITION REPORTS TO:
Senior Director Strategic Operations & Administration Asia
KEY RELATIONSHIPS:
Executive & Executive Assistant team
Singapore Office team member and departments External Stakeholders
PRIMARY OBJECTIVES:
The Office Manager & Executive Administrator is responsible for assisting to oversee all Office Administration related duties, projects and processes within the Singapore office and supporting overall office administration including day-to-day office operation, maintenance, new staff commencement and on-boarding process support. As well as providing high level professional administrative support for the President & Managing Director who operates from the office and those that are travelling while working from the Singapore office.
PRINCIPAL RESPONSIBILITIES: (Include but not limited to:)
Serve as a first point of contact for staff and guests, and fi eld questions by greeting, welcoming, directing and announcing them appropriately
Maintain a good relationship with vendors, service/delivery personnel and building management team
All administration duties as required by the President & Managing Director, including but not limited to: - Travel coordination
- Email Inbox management
- Processing and managing expense claims
- Meeting minute taking and organization
- Drafting and formatting correspondence- Diary Management
Provide ad hoc secretarial support for visiting senior leaders
Responsible for all general office equipment, supplies and stationery
Manage all incoming and outgoing mails, parcels; local & international
To procure offi ce equipment and offi ce supplies which include sourcing and price negotiation, to ensure these services are cost-effective
Filing, photocopying and archiving documents as required
Assist with leasing and tenancy matters where required
Servicing meetings with beverages as required
Assist with onboarding plans for new staff members
Activate and de-activate teleconferencing service, land and mobile lines for employees
Supporting HR to conduct clearance for exiting employees ensuring the smooth handover of office equipment and information
Assistance in administrative initiatives and upholding procedures ensuring compliance with office policies
Process & track payment for all invoices
Any other duties as and when assigned
Lead by example in both professional and personal conduct.
Employees must not willfully place at risk the health and safety of themselves or any other persons in the workplace and to not willfully or recklessly interfere with or misuse anything provided for health and safety.
Display innovation through inspiring, creating and improving processes and products.
KEY POSITION CRITERIA:
Relevant experience in office administration
Advanced Proficiency in MS Office
Hands on experience with office machines and equipment
Have the capacity for high level of discretion and proven ability to handle matters sensitively and confidentially.
Strong customer service skills and customer focused approach to day to day work
Excellent time management skills and ability to multi-task
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
