Space Planner

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Space Planner

Work Dynamics - Integrated Facilities Management

DUTIES & RESPONSIBILITIES

1. Space Utilization Data Collection and Analysis

Conduct physical surveys to gather and validate space data, including room sizes, names, ownership, and functional categories.

Perform physical audits of office utilization and occupancy, focusing on both general office spaces and specialized areas like labs.

Coordinate with lab owners to update and maintain accurate space information, including lab tool layouts and space forecasts.

Calculate Net Assignable Space (NAS) and Net Assignable Facilities (NAF) based on factors like utility, power, and HVAC requirements.

2. Space Planning & Optimization

Develop and maintain space plans that support business needs and growth objectives.

Collaborate with architects, interior designers, and contractors to ensure the efficient use of space.

Provide space planning recommendations that consider furnishings, lighting, and other elements to enhance the work environment.

3. Database Maintenance and Reporting

Upload updated space utilization and NAF data into the Space Planning Database.

Conduct regular data quality checks and resolve discrepancies in the space planning database.

Manage and update the space inventory database, ensuring the Site Master Plan is current and accurately reflects space utilization.

4. Compliance and Standards

Ensure all space plans comply with building codes, regulations, and corporate standards.

Lead or participate in the development of space planning policies and procedures.

Support the implementation of workplace safety and ergonomics standards in space designs.

5. Project Management and Client Engagement

Provide support for MAC projects, ensuring that all moves and changes are executed efficiently and meet client requirements.

Engage with clients to understand their space planning needs and preferences, offering tailored solutions.

Manage multiple projects simultaneously, ensuring deadlines and quality standards are met.

KEY PERFORMANCE MEASURES

Proficiency in AutoCAD and other design software like SketchUp.

Accuracy and timeliness of data updates in the MS Space system.

Quality and speed of response to service requests.

Client satisfaction with service delivery and space planning outcomes.

Effectiveness in optimizing space utilization and reducing costs.

GENERAL REQUIREMENTS

Diploma or Bachelor’s degree in architecture, interior design, urban planning, or a related field.

Minimum of 2-3 years in space planning, ideally within an Integrated Facilities Management (IFM) environment. Experience in workplace strategy, design, and sustainability practices is a plus.

Proficiency in AutoCAD, SketchUp, or similar design software. Strong project management skills, with the ability to manage multiple projects and deadlines. Familiarity with MS Space system or similar databases.

Experience in corporate environments, particularly in the technology sector, is preferred.

Excellent communication and client engagement abilities. Ability to work both independently and collaboratively in a fast-paced environment.

Strong attention to detail, ability to prioritize tasks under pressure, and a commitment to client satisfaction.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

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