Facilities Coordinator

5 months ago

Singapur, Singapore JLL Full time

Description

Support workplace projects, such as office moves and renovations, ensuring that they are completed on time.

Maintain accurate occupancy workstation allocation in the office versus space system.

Conduct regular headcount and space occupancy updates and to provide such report to client

Coordination of moves, adds, and changes (MAC).

Ensure compliance with health and safety regulations, such as fire safety and workplace ergonomics.

Manage the daily operations of the workplace, including managing facilities, security, and vendor relationships.

Efficiently track and update FM asset inventories; assist in the storing, disposal, and/or retrieval of FM assets

Responds to work orders and complaints promptly with accurate and thorough information according to the specific request. Assists with light duty adjustments such adjusting monitor arms, tightening screws on chairs, and crawling under desks to adjust cables. Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage.

Maintain workplace policies and procedures, such as building access, visitor management, and emergency preparedness.

Ensure that workplace facilities are maintained and cleaned to a high standard, and that workplace equipment is in good working order.

Ensure daily work orders and feedbacks are addressed and attended to.

Supervise and maintain the work schedule of the workplace support team, including receptionist, event co-ordinator, admin co-ordinator and housekeeping staff.

Be the point of contact and maintain relationships with external stakeholders, such as building landlords and local government agencies.

Sound like you? To apply, you need to be:

Competent and goal-driven

Do you have four to six years’ experience in a commercial / tenancy-based office facilities environment or other related fields? If so, you will be a perfect fit for the role. Likewise, an experience in managing commercial contracts and budgets may just help you land this job. You’ll also need to be a goal-oriented individual who’s an ace in health and safety requirements, vendor management and facilities technical systems management

Organised and analytical

We’re looking for a self-motivated and quick-thinking facilities co-ordinator who can solve problems using quantitative methods and holistic approaches. Likewise, we’re on the lookout for well-organised leaders who plan tasks in advance and constantly stay ahead of deadlines.

Engaging and professional

A passion for excellence is what makes a great facilities co-ordinator. We’ll need someone who can do more than the bare minimum to meet our clients’ expectations. In this role, you’ll also be working with different kinds of people, so you’ll need to be an expert in handling them professionally. Likewise, you’ll need to effectively manage, train and inspire the team to always do better. You’ll also need to take the time to listen to your people to create better work impact.

Job Requirement

Diploma and at least 3-5 years of Facilities professional experience

Strong Facilities Technical (Mechanical and Electrical) knowledge and experience;

Able to handle manual duties and perform regular facilities inspections;

Pro-active, independent, able to work with minimal supervision and perform under pressure;

Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;

Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in Chinese & English)

Ability to work flexible hours, occasional weekends and evenings.

Location:

On-site –Singapore

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

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