Admin and Facilities Management Associate

1 month ago


Singapur, Singapore CGS-CIMB Securities Full time

Roles & Responsibilities

About the role


CGS-CIMB Securities International Pte. Ltd is one of the leading integrated financial service providers in Asia. With a global presence in over 20 countries, and backed with an award-winning research team, the Company is well-positioned as Asia’s leading financial gateway, providing well researched and in-depth analysis of financial products.


The successful incumbent will play an integral role to ensure that the Company’s office premises are not only maintained to the highest standards, but also to ensure that we maximize the use of the Company’s office space. He / She will contribute to raising the Company’s Staff Engagement Levels by ensuring that our office and facilities promote collaboration, teamwork and engagement.


Job Responsibilities


Facilities Management:

- Supervise and coordinate facility maintenance, ensuring a clean, safe, and well-functioning work environment.

- Manage relationships with vendors and contractors for facility-related services.

- Oversee space planning and utilization, anticipating future needs.

- Telecommunication needs: phone recordings, extension assignments & programming, etc


Security Management:

- Managing access cards & locker systems as well as premise CCTV.


Operations:

- Streamline and optimize daily operations to enhance efficiency.

- Implement and enforce operational policies and procedures.

- Monitor and assess operational performance, identifying areas for improvement.

- Logistic support for company events & managing company drivers’ booking schedules.


Budget Management:

- Develop and manage budgets related to facilities and operations.

- Identify cost-saving opportunities without compromising quality.


Compliance and Safety:

- Ensure compliance with relevant regulations and safety standards.

- Implement and monitor safety protocols and emergency procedures.


Job Requirements

- Proven experience in administrative & project management, with a focus on facilities and operations.

- Pro-active individual, who is able to work independently and equipped with an eye for details.

- Resourceful & responsible team player.

- Excellent communication and interpersonal abilities.

- Diploma / certificate in Business Administration, Facilities Management, or a related field.


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