Business Admin Support

1 week ago

Singapore DNV Full time

Local Unit & Position Description:
**The person will work closely with the service owners to provide admin support from sales to planning to invoicing. The support cover countries like Singapore, Philippines, Malaysia, Vietnam, Thailand and Indonesia.**

**ROLES & RESPONSIBILITIES**
- Ensuring all the data (i.e. sales / customer information/ project delivery/ planning and scheduling/ project documents) in the systems are updated and correct;
- Planning of assessments in advance for at least 3 months (this includes the requests received from other countries and other areas as well as sending request to other countries)
- Communication and confirmation of projects with clients and assessors. Confirming the details in the scheduling system. Updating the details of time spent by assessors / specialists / technical experts etc. for each project in system;
- Ensuring the reporting is done by the assessors on time for the completed projects;
- Administrative work for the arrangement of any event, training, seminar etc and travel arrangements for overseas visitor / auditor etc
- Processing of the expense claims for the subcontractors and company assessors;
- Preparing and getting signed agreements of the contracts with all subcontractors on annual basis.
- Providing the draft of Certification proposal and follow up for approvals. Providing the draft of agreements.
- Communication with customers to receive the quotation request form, arrangement of meeting between technical persons and customers, follow up with customers to update the status.
- Issuing invoices, confirming the payments and balances.
- Monitoring and reporting the status of projects and delivery
- Any other necessary administrative work related to activities / projects.
- Any other work assigned as and when is required as per the line manager.

Position Qualifications:

- Diploma or equivalent;
- Experience working in similar industry - operations and or technical area is preferred;
- Work experience in managing customers / clients and working with teams in different cultures (i.e. other Asian colleagues);
- Good hands-on understanding and experience working with Microsoft Office programs (Word, Excel, Outlook, etc) and systems (i.e. Oracle);
- Experience in certification industry would be an advantage.
Pro-active and can work independently;
- Based in Singapore

Company & Business Area Description:
DNV is the independent expert in assurance and risk management, operating in more than 100 countries. Through our broad experience and deep expertise we advance safety and sustainable performance, set industry benchmarks, and inspire and invent solutions.

We are one of the world’s leading certification, assurance and risk management providers. Whether certifying a company’s management system or products, providing training, or assessing supply chains, and digital assets, we enable customers and stakeholders to make critical decisions with confidence. We are committed to support our customers to transition and realize their long-term strategic goals sustainably, and collectively contributing to the UN Sustainable Development Goals.

Equal Opportunity Statement:
DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity

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