Personal Assistant

1 day ago

Anson Road, Singapore Flintex Consulting Pte Ltd Full time

**CEO Personal Assistant**

The Executive Assistant/Personal Assistant to the CEO will prepare/coordinate

advanced information for the CEO on any occasion, as well as play an integral part in

ensuring the CEO she serves is on top of his high priority tasks at various stages of the

company’s growth. Your responsibilities will include, but not limited to, the following:
needed and in collaboration with other leadership and team members.
- Prepare/coordinate advanced data and information for the CEO on any occasion.
- Prepare business presentations utilizing advanced functions of PowerPoint, Word, Excel, and/or any other office productivity tools.
- Engage with Board members, clients, employees, management and other stakeholders on behalf of the CEO.
- Calendar management - Manage, organize, review and schedule meetings forthe CEO, prioritizing tasks in alignment with business needs.
- Proactively remind the CEO of events on the calendar and take initiative toensure pre-preparation of the correct documents and materials for upcoming meetings and appointments.
- Social Media Management - Manage, organize and schedule posts on social media platforms, as directed by the CEO.
- Document/records maintenance/management for the CEO office.
- Coordinate all travel and logistics associated with CEO and Board travel.
- Manage the collection, retention, and distribution of confidential and time sensitive information and documents.
- Manage complex administrative work requiring the use of independent judgment and initiative.
- Screen and direct phone calls and distribute correspondence as appropriate.

**Requirements**:

- Must possess recognised private secretary qualification.
- Have excelled in supporting C-suite executives with a minimum of 5 years of experience working in a fast-moving and growing organization.
- Extremely proactive, patient, dependable, with exceptional customer service -You are able to anticipate the needs of the CEO.
- Must be discreet, especially in managing personal and confidential information that passes through the CEO office.
- Tech savvy and comfortable in the use and integration of social media and technology platforms.
- High strategic aptitude with the ability to build collaborative relationships with a variety of personalities and leadership styles.
- Entrepreneurial mindset focused upon consistently adding value to the role and the organization.
- Excellent written and verbal communication skills.
- Time management skills - Ability to prioritize how time is best spent, both for self, the leadership team and the CEO.
- Well organized and highly proactive.
- Availability to work outside of core business hours as necessary.

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