Assistant Project Manager

**Overview**

**Responsibilities**:

- Responsible for overall site progress to ensure the structural, architectural and MEP works, etc of the project team and sub-contractors are in compliance and carried out in accordance with approved specifications, material, drawing and authorities’ requirements.
- Working closely with the project team, consultant and other specialists to ensure that project deliverables are met.
- Manage the work deliverables in accordance with the approved budget and timeline.
- Supervises a significant number of contractors (Including permanently stationed outsourced personnel) engaged in construction, renovation and repair projects on Campus buildings, structures, grounds and facilities.
- Carry out quality inspection on site and ensure quality of work to be completed on scheduled time. Work and results are viewed through inspection and analysis of records, reports and completed projects.
- Close site coordination of work with both internal and external parties and update Project management team on work progress, schedule, etc.
- Determine the scope of the project and establish a detailed work plan, scope of works, equipment/material specifications, cost plan and implementation schedule for assigned projects.
- Creates and manages the scheduling of projects, renovation and capital projects with the approval of the project management team.
- Maintains an overview of daily operations of responsible contractors to ensure maximum attention to safety and mínimal disruption to school operations
- Ensures continuity and stability of the underlying campus infrastructure
- Any other responsibilities as and when required by the Facilities & Services Department

**Health and Safety, Security and Emergency Coordination**
- Ensures compliance and the safest possible campus environment through proactive systematic inspections and oversight during any renovation / construction work.
- Ensures compliance of projects with Singapore statutes and obtaining all necessary permits and licenses for on-campus work.
- Identify, follow up and mitigate potential accidents, safety or health hazards within the working site.
- Ensures the effective onboarding and conduct of contractors to ensure health and safety and adherence to campus rules including child safeguarding.

**Financial Management**
- Manages, and controls the approved Budget for specific Projects through:

- Use of schools purchasing and procurement procedures
- Review of monthly figures
- Ensuring approvals on all relevant Requisition Forms / invoices / payment documentation
- Establishing and following competitive schedule of rates (SOR)
- Ensures that expenses incurred within own areas of responsibilities are in line with the approved Budget
- Standardized designs and maintenance approach across the campus to ensure value for money

**External Environment**
- Remains up to date with current campus practices and technologies

**Communication**
- Sets and implements a tone conducive to effective communication
- Work with the project team to manage and mitigate complaints received from staff, students, parents and external users of the school's facilities during any renovation / construction work.
- Providing assistance upon request by liaison with Academic personnel and other Department Heads on any information required or cooperation needed

**Team Responsibilities**
- Be a team player and help one another to succeed.
- Communicate openly and clearly with your leaders and teammates.
- Attend team meetings to run through current work lists.
- Be punctual, make sure you are on time and ready to work each day.
- Provide support when required to ensure the team meets task deadlines.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. There will typically be an assigned schedule for these duties.

**Qualifications Required**:
**Minimum Requirements**:

- Diploma in quantity surveying, architecture, construction, engineering or similar professional qualifications from recognized university or polytechnic.
- At least 4 years working experience in programming of and supervising general construction sites or similar job experience.
- BCA RTO or similar certification an advantage
- Construction safety supervisor and/or Construction safety officer certificate is advantageous.

**Ability to**:

- Plan, assign, organize, supervise, inspect, train and evaluate the work of others
- Supervise and direct significant facilities construction and project management functions
- Review plans and specifications for building and related construction projects and determine compliance of plans with codes and regulations

**Knowledge of**:

- Principles and methods used in various building construction and maintenance
- Methods, techniques and materials use