Administrative Assistant

**Location** - Singapore, Central Singapore**Job Type** - Full Time**Salary** - $1,800 - $2,000 Per Month**Date Posted** - 16 minutes agoAdditional Details **Job ID** - 97512**Job Views** - 1Roles & Responsibilities **1. JOB DESCRIPTION** Job Title Administrative Assistant (Condominium/Commercial Projects) Occupation Administrative Assistant **Job Description & Requirements** **(General Summary of Responsibilities)** - Provide administration support in the management office of the assigned Condominium/Commercial, MSCT - Ensure compliance with divisional policies & ISO Procedures - Any other duties assigned by the Condominium/Commercial Manager, Property Executive / Officer and Head Office. **Specific Job Requirements** Customer Service - Attend to telephone and walk-in enquiries and complaints. Complaint Management - Record all feedback/complaints in record book/complaint log. Facility Booking - Responsible for the bookings of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room). - Collection of booking fees and refundable deposits - ensure compliance with ISO Cash Management Procedures. Renovation - Record all receipt and refund of renovation deposit - ensure compliance with ISO Cash Management Procedures Strata Roll - Updating SP list - Updating change of address - Update master list Issuance of security pass / carpark label - Ensure proper record of receipt of Admin fee. - Ensure proper record of issuance and balance inventory Petty Cash - Keep the petty cash under lock. - Record all petty cash issued - ensure compliance with ISO Cash Management Procedures - Responsible to report daily and final collection of cash status to Condominium Manager. Key Press - Keep an updated list of keys in key press - Put updated copy on key press - Record movement of keys - Monitor return of keys Filing System - Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval; - Keeping record of all operation M&E drawing and tracing - Keep a list of files created Meetings - Assist in preparation of logistics and refreshment for Council Meetings / Annual General Meeting - Assist in preparation and dispatch of copies of Agenda and minutes of meeting Event Management - Assist in planning and organizing activities and decoration during major festive seasons: Chinese New Year, Hari Raya, Easter, Moon Cake Festival, National Day, Christmas. Other Administrative Duties - Order and keeping track of stationery inventory including office inventory - Postage record for mailing - Typing of minutes / correspondence / letter - Preparation of circular to Subsidiary Proprietors / residents - Distributing incoming fax / letters and keeping proper records of correspondences **Note: Some Job duties may vary depending on site requirements** **2. SKILLS** Outlook service oriented Microsoft Office Microsoft Excel Renovation Ensure compliance Policy ISO administration support PowerPoint Event Planning Microsoft Word Customer Service Cash flow analysis Management **3. KEY INFORMATION** Job Post Duration 30 Calendar Days Number of Vacancies 4 Job Function Admin / Secretarial, Customer Service, Real Estate / Property Management Position Level Fresh/entry level Minimum Years of Experience 0 Employment Type Full Time Minimum Qualification Level GCE 'N' Level Monthly Salary Range (SGD) $1,800 - $2,000 Government Support No schemes selected **4. WORKPLACE DETAILS** Workplace Address **Local**: Postal Code "Not Applicable" **5. SCREENING QUESTIONS** - There are no screening questions for this job posting.Tags administrative assistant resi comm projects