Executive Secretary

1 day ago

Singapore Reeracoen Singapore Pte Ltd Full time

Our client is a major Japanese trading firm. They are currently seeking an Executive Secretary (Japanese Speaking) to support their Chief Regional Officer (CRO), Asia & Oceania Region and General Manager of the Singapore Branch.
- 【What you will be working on】- Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of the Singapore Branch in his daily duties and affairs, concerning managing the Branch Offices and subsidiaries in the Asia-Oceania region.
- Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
- Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itineraries following business meetings schedules etc.
- Manage the accounting documentation for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
- Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
- Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
- Maintain good relationships with internal/external stakeholders at all levels for effective communications; including closely liaising with company drivers to coordinate Management’s daily transportation matters.
- Manage department assets and office miscellaneous items for the Management’s Office.
- Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing worn-out lighting or water leakages etc., as well as communicating regularly with the domestic helper.
- Provide support to maintain the administrative documentation system for the Management such as record keeping of confidential/important documents etc., and handle any sensitive and confidential information with utmost professionalism and discretion.
- Any other ad-hoc administrative tasks to be assigned.

**Qualifications**:
**Requirement**:

- 【 What they are looking for 】
- (Must)- Minimum Bachelor’s Degree in Business Administration or equivalent
- Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management

subsidiary companies.- **English Level**:
**Other Language**:
**Additional Information**:
**Benefit**:

- 【 What they are offering 】- AWS
- Variable Bonus
- Annual Leave: 14 days
- Medical Leave
- Medical Insurance inclusive of Dental Benefit**Working Hour**:
9:00 ~ 17:45**Holiday**:
**Job Function**:

- Secretary
- Business Development
- Business/Corporate Planning
- Strategy/Management Consultant

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