Project and Bids Administrator

2 days ago

Singapore GROUND TRANSPORTATION SYSTEMS SINGAPORE PTE. LTD. Full time

As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.

Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality.

**Project and Bids Administrator (Ref.No. **R1004167)**

**at our location in Singapore
**You will enjoy having this responsibility**:

- Project and Bids Admin support to the project team
- Document control
- Archive and/or retrieve all project documentation
- Coordinate issuance of design documents and other deliverables with engineering team
- Prepare transmittal documents for all incoming/outgoing correspondence
- Maintain project logs including submittals, transmittals, memos, minutes of meetings, etc.
- General administrative support for company projects
- Organize and maintain project files, filing system and project communications
- Provide data entry for projects
- Take meeting minutes for internal and external meetings
- Liaise with project intragroup counterparts to track and close meeting action items
- Book meeting rooms & schedule meetings and conference calls
- Travel & accommodation management
- Expenses claims submission
- Procurement & Finance support for Project Team
- Various support actions for the project (PowerPoint presentation preparation, Word andExcel files creation, etc.)
- Back-up for admin support team members where necessary
- Coordinating with onshore/offshore team
- Secretarial support to Project Director/Managers
- Support Bids & Sales team and tender activities

**You have**:

- Possess minimum a Diploma in any relevant discipline
- At least a year of Secretarial / Admin experience with Rail System experience OR at least 3 years of Secretarial / Admin experience
- Knowledge of basic Microsoft office (Word, Excel, PowerPoint)
- Good command of written and spoken English
- Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
- Able to work with minimum guidance
- Experience with supporting bids and projected experience will be an added advantage
- Able to start work immediately will be an added advantage

**Our Talent Acquisition Team is looking forward to hearing from you**

**About us**

Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.

Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:

- **Stronger together**: Networking through internal networks and working in international teams
- **Our drive**:Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones
- **Attractive conditions**:A secure and permanent job with a global company

**Notes**

Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.

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