Executive Assistant, Learning Development

1 day ago

Novena, Singapore Ren Ci Hospital Full time

Location: Novena
- Job Category: Administration
- Posting Date: 25 Jun 2025

**Responsibilities**:
**BROAD FUNCTION**

To support employees’ training and learning initiatives, maintain good records and other talent development programmes managed by the department.

**ROLES AND RESPONSIBILITIES**

Training
- Maintain good records of employees training programmes.
- Registration of employees, tracking of courses and processing of payments.
- Data entry of courses in ILTC portal.
- Maintain Ren Ci Hospital’s organisation account in external portals such as AIC, polytechnics and universities for the purpose of registration of employees and claiming of funds.
- Collation of training records and generation of training reports.
- Tracking of employees for orientation programme and ensure that all presentation materials are updated.

Programmes and Initiatives
- Sponsorship: Support in preparing sponsorship documents and contacting the parties for signing.
- Internship: Support in updating the school’s portal for internship, liaise with applicants for documentation and follow-up on administrative duties of onboarding the intern with access pass, etc.
- Learning Journey and Other Programmes: Support in booking of rooms, coordinating calendar invites and other logistics to ensure the programme runs smoothly.
- Honorarium and Conflict of Interest
- Process documents and prepare for pay out of honorarium to employees.
- Keep track of documents for conflict-of-interest declarations.

Other Duties
- Support the HR team at events, ceremonies and team activities.
- Support the department on administrative duties such as logistics and printing of documents for projects.
- Any other duties as assigned.

**Job Requirements**:

- Min GCE O Level Pass Certificate or NITEC Certificate.
- At least one year of relevant experience in administrative and support roles.
- Meticulous to details, organised and have the resilience to meet strict deadlines to deliver on time.
- Strong interpersonal and communication skills.
- Proficient in Microsoft Office. Good knowledge of Excel (V-lookup and Pivot Tables) is an advantage.
- Self-motivated and resourceful.
- Ability to interact with employees at all level.
- Good team player and professional at all times.

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