Office Admin, HR and Accounting Executive

1 week ago


Singapore HBC ASIA PTE. LTD. Full time

**Office Administration & Facilities**
- Personal Assistant for Managing Partner
- Act as first point of contact for visitors to the office and answer calls to the main phone line
- Coordinate courier deliveries and collections and daily mail
- Responsible for office facilities, repairs, maintenance, supplies and upkeep of the office
- Manage sub-contractors on maintenance, cleaning, security, waste and other soft services
- Coordinate services with building management and/or landlord
- IT administration (contact point for external IT service provider)
- Event management and arranging office catering (ad-hoc)

**HR Administration**
- Administer the company's HR policies and processes, personnel leave records, induct new staff, assist staff with relocation
- Recruitment - assist hiring managers (ad-hoc)
- Tracking of employee benefits such as healthcare, mobile phone contracts etc.
- Liaise with government authorities and agencies on employee related matters
- Processing of payroll, parental leave, childcare leave and NS submission

**Accounting**
- Invoicing and Expenses (Office administration and various investment holding companies) - account and credit card reconciliation, expense reports, invoicing, petty cash, and registration in accounting software system
- Administration of know-your-customer records and sanction screening of vendors and customers
- Administrator for Government e-services for all Singaporean companies within the group


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