Camps & Eca Senior Executive / Assistant Manager

5 days ago

Singapore XCL WORLD ACADEMY PTE. LTD. Full time

XCL World Academy has a vacancy for **Camps & ECA Senior Executive / Assistant Manager **who will oversee the planning, coordination and execution of all aspects related to the camps, ECA and Saturday programs for XCL World Academy (XWA) and XCL American Academy (XAA).

The successful incumbent will enhance the quality of the programs and maximise participants satisfaction and engagement. He/she will strive to foster a positive and collaborative environment among staff and stakeholders to achieve the camp’s goals and objectives efficiently and effectively.

**Main Responsibilities**
- Maintain comprehensive records of Camps, Competitive Sports, Saturday Programs, and XAA ECA bookings, resources, and expenditures.
- Manage effective communication with parents, students, and teachers regarding inquiries related to Competitive Sports, Saturday Programs, and XAA ECA.
- Collaborate with the Head of Camps & ECA in developing and managing handbooks.
- Assist in developing policies and procedures for camps and ECA in coordination with the Head of Camps & ECA.
- Act as the onsite point of contact for Camps, Competitive Sports, Saturday Programs, and ECA.
- Work closely with the Transport Company to ensure the seamless running of bus services during Camps and Competitive Sports.
- Ensure all vendor HR documents, including First Aid, background checks, and safeguarding for staff, are up to date.
- Manage invoices and receipts for all ECA and Saturday Programs bookings, ensuring they are current.
- Coordinate and manage camp supplies and equipment.
- Plan out staffing for holiday programs, prepare contracts for vendors for camps, and ensure backup resources and plans are in place.
- Ensure payroll and contracts are up to date for all staff hired during Camps and ECA.
- Oversee ECA at both schools, collaborating with the Head of Camps & ECA on ways to improve.
- Take charge of all surveys related to program under the Camps & ECA department.

**Person Specifications**
- Minimum Diploma in Administration or other related courses.
- Preferably with at least 2 years of experience in similar role or in an international school setting.
- Ability to coordinate multiple priorities and work independently.
- Possess strong organisational skills to assist different stakeholders and provide adequate support according to deadlines.
- Takes initiative and possesses strong problem-solving., critical thinking, communication, and project management skills.
- Excellent verbal and written communication skills and fluent in English and Mandarin.
- Ability to remain clam in cases of emergency and cope with a degree of pressure during peak periods.
- Very Strong Computer skills (google docs/slides/sheets, excel, etc.)
- Proactive and solution focused to manage administrative duties in a timely and organised manner.

**Application**

**About us**
- XCL World Academy offers a rigorous and balanced education for students aged 2 to 18, beginning with our Nursery programme and continuing through the full International Baccalaureate (IB) continuum of studies. We believe in future-proofing your child by providing relevant skills and exposure, equipping them with the skills required for the jobs of tomorrow. Through our world-class curriculum and with the guidance of highly experienced teachers, our students embark on a self-directed journey to become skilled and empathetic young individuals. _

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