Assistant Manager, It

COMPANY DESCRIPTION Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies. Hafnia is a company that's all about our people - both the people that run the business, and those that manage our customers. We've always done things differently and prioritized a strong, commercial mindset. But we've never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. We're in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises - as the partner you can turn to in a tight spot - meaning our customers stick with us. Our foremost rule is putting people first and that's how we've become one of the leading ship owners and operators of today's product tanker industry globally. Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards. DESIGNATION : Assistant Manager, IT RESPONSIBILITIES The Assistant Manager, IT plays a key role in ensuring the smooth operation of the company's technology infrastructure. This role combines hands-on IT support with operational oversight, acting as a trusted partner for employees and a reliable link to management. You will be responsible for managing daily IT operations, providing technical assistance, and continuously improving systems to support business growth and efficiency. This is an opportunity for a proactive, service-oriented IT professional to make a significant impact by ensuring that employees are equipped with the tools, systems, and support they need to perform at their best. **Key Responsibilities**: **IT Support & Service Excellence** - Provide "above and beyond" IT support by resolving hardware, software, and system issues quickly and effectively. - Act as the go-to contact for helpdesk assistance, covering areas such as: - Setting up and configuring workstations, laptops, mobile devices, and printers. - Managing home office setups and IT requirements for company events. - Ensure employees have a positive and seamless IT experience by providing professional, approachable, and solution-focused assistance. **IT Operations Management** - Manage onboarding and offboarding processes, ensuring smooth transitions with full IT setup or deactivation. - Handle procurement of hardware, software, and licenses, ensuring cost efficiency and timely delivery. - Monitor and improve system backups, data recovery, and security protocols. - Conduct regular system health checks and preventive maintenance to minimize downtime. - Coordinate with vendors, external partners, and service providers for maintenance and upgrades. **Infrastructure & Continuous Improvement** - Assess existing IT infrastructure regularly to ensure scalability and alignment with the company's evolving needs. - Identify opportunities for improvements in systems, processes, and employee experience. - Contribute to IT projects, system upgrades, and implementation of new technologies. - Ensure IT policies and procedures are up to date, aligned with best practices, and communicated across the organization. **Documentation & Governance** - Develop and maintain accurate IT documentation, including user guides, standard operating procedures, and technical manuals. - Ensure proper record-keeping of assets, licenses, and IT inventory. - Ensure compliance with IT security, data protection, and internal audit requirements. **Collaboration & Stakeholder Engagement** - Act as a trusted link between IT, employees, and management, ensuring effective communication and problem resolution. - Provide training and guidance to employees on IT systems, tools, and best practices. - Contribute to a culture of continuous learning and digital adoption within the organization. QUALIFICATIONS - Diploma in Information Technology, Computer Science, or equivalent professional certification. - Minimum 3 years' experience in IT support with solid knowledge of Windows, Office365 / Copilot 365, Exchange, Azure, Intune and Entra ID. OTHER INFORMATION **Skills & Attributes** - Strong problem-solving skills with a hands-on, can-do attitude. - Highly structured, organized, and able to manage multiple priorities effectively. - Strong interpersonal skills — outgoing, approachable, and customer-service oriented. - Excellent written and verbal communication skills with great listening ability. - Ability to work independently, take initiative, and also collaborate within a team environment. - Thrive in a fast-paced, dynamic environment with flex