Project Administrator

1 day ago

Singapore TECSON ENGINEERING PTE LTD Full time

**Job Title**:Project Administrator

**Location**:Singapore (office-based with occasional site visits)
**Employment Type**:Full-Time
**Reports To**:Project Manager / Director

**Overview**:
This role requires an individual who can work in a **structured, fast-paced, and compliance-driven environment**, with the ability to coordinate between project, safety, and quality teams efficiently. **Fresh graduates with strong administrative discipline and attention to detail are welcome to apply.**

**Key Responsibilities**:
**1. Project Documentation & Control**
- Maintain and update all project documentation, including correspondence, drawings, permits, safety, and quality records.
- Ensure all documents follow company and client standards (e.g. LTA/SMRT/Government requirements).
- Create, organize, and maintain the project filing system (both physical and digital).
- Track document revisions, approvals, and submissions using proper version control.
- Prepare document transmittals and ensure timely distribution to relevant stakeholders.

**2. Administrative & Coordination Support**
- Support project teams in preparing reports, meeting minutes, and progress submissions.
- Coordinate with Safety, Quality, and Engineering teams to ensure documentation compliance for audits.
- Assist in updating registers (e.g. drawing registers, permit logs, training records, and PPE issuance).
- Follow up with internal teams and subcontractors on outstanding documents or submissions.
- Handle administrative duties such as printing, scanning, filing, and archiving project-related materials.

**3. Compliance & Audit Readiness**
- Ensure all project documentation complies with ISO, BizSafe, and client audit requirements.
- Maintain audit-ready folders for safety, quality, and project files.
- Support preparation of audit checklists and ensure corrective actions are documented and followed up.

**4. Site & Operational Support (as required)**
- Occasionally visit project sites to assist with documentation checks, safety file updates, or verification of on-site records.
- Support site administrative coordination and logistics if needed.

**Requirements**:

- Diploma or Degree in Engineering, Business Administration, or equivalent.
- Strong attention to detail and excellent organizational skills.
- Proficient in MS Office (Word, Excel, PowerPoint) and PDF editing tools.
- Good written and verbal communication skills in English.
- Ability to work independently and handle multiple tasks under strict timelines.
- Willingness to work in a **structured and strict environment**(government-related projects).
- Willing to attend site meetings or conduct document checks on-site when required.

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