Receptionist Admin Assistant

5 days ago

Singapore WORLDWIDE HOTELS MANAGEMENT (V) PTE. LTD. Full time

The Reception cum Admin Assistant is responsible for providing administrative support, administering office stock, organising company records and more, to ensure that all administrative activities run smoothly on a daily and long-term basis. This role reports directly to the Senior Manager for Administration.
- Manages and places orders for office supplies (stationery, business cards etc.) for both the corporate office and hotel operations when necessary.
- Manages and places orders for all printed forms (eg, luggage tags, location cards, key card jackets etc) for hotel operations.
- Assists in the renewal of the required Properties Fire insurance & Public Liability Insurance, permits to operate lifts etc.
- Assists in liaising with vendors on office maintenance and repairs for lighting, telephony, IT services, furniture/fittings, office equipment, etc.
- Updates the corporate office on important notices such as the periodic fire evacuation drills, temporary electricity shutdown periods etc.
- Basic sourcing and cost comparison of vendors and goods & service providers.
- Distributes and dispatches correspondence (letters, invoices, packages etc).
- Assists in meeting room bookings as required.
- Manages reception counter.
- Any other adhoc duties required by the Senior Manager, Administration.

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