Receptionist/ Admin Assistant
5 hours ago
Department: Admin
Job Title: Receptionist / Admin Assistant
Location: Singapore
Reporting line: Global Head of HR + Head of Singapore Office
**Key responsibilities**
**Reception / Admin **
- Meet & greet guests;
- In charge of local and international courier, pantry and stationary items;
- Booking meeting room and ensure that the office/meeting rooms are well kept at all times;
- Act as Fire Warden & Rep for building management Fire Evacuation exercises;
- Custodian of Petty Cash (Submission every end month);
- Submit invoices to Finance and making sure bills are paid on time;
- Assist Traders with their expense claims;
- Taking care of requests related to ACRA/ Passport for Apostille to Singapore Academy of law;
- Working with other admin colleagues where and when necessary;
- Assist employees coming from other offices in meetings arrangement with counter party /persons during their visits in Singapore, restaurant reservation, scheduling, and transportation;
- Communicate with IT Manager and assist on all IT ad hoc requests and alerts. This includes notification of
- Building Electricity shutdown in advance;
- Assist HR on renewals of all licenses and insurance of Singapore Office (LEI, SBF);
**Know Your Customer Due Diligence Checks**
- Assist in the onboarding of counterparty(s) following the KYC process;
- Acknowledge request by Traders/ Operations team regarding onboarding of counterparty(s) adhering to KYC procedure guidelines;
- Communicate with counterparty(s) to collect and exchange required documents.
- Maintain tracking of documents throughout the onboarding process until fully executed;
- Screen counter party information using the screening tools such as Refinitiv World check/ FACTIVA Dow Jones
- Escalate any redflags identified during screening to the Compliance Head for further assessment;
- Screen vessel information using Llyod’s Intelligence Seasearcher and forward report(s) to the Compliance
- Head for advice and guidance; Conduct periodic reviews and renewals of KYC information for existing counterparty(s) and maintain accurate records of KYC renewals and updates
**Knowledge skills and abilities
- Preferably 3+ years’ experience as Assistant and Receptionist;
- Ability to communicate effectively and clearly, both written and verbal;
- Ability to manage daily tasks on her/his own;
- Ability to collaborate with colleagues based in other locations;
- Able to take initiatives where and when needed, in line with company policies and procedures
-
Receptionist/admin Assistant
1 week ago
Singapore LUBRITRADE TRADING PTE LTD Full timeWe are looking for a Receptionist/Admin Assistant to provide administrative support & reception duties to ensure smooth operations of the general office. **Responsibilities**: - Provide front desk receptionist duties - Handle all incoming phone calls with tact - Coordinate courier service, sort and distribute mails & files - Maintain records of outgoing...
-
Admin Receptionist
6 days ago
Singapore ONYX SG PTE. LTD. Full timeOur client, within the Oil & Gas industry is presently looking for an Admin cum Receptionist. As part of a 2-man team, the Admin cum Receptionist will serve as the first point of contact and handle receptionist duties. Reporting to the CEO, the incumbent will be responsible for general administrative support and to assist with secretarial duties such as...
-
Receptionist Admin Assistant
2 weeks ago
Singapore WORKFORCE SOLUTIONS PTE. LTD. Full timeFull-Time Receptionist cun Admin Assistant: - Provide front-line customer service (deals with walk-ins and phone queries) for school and MOE Kindergarten. - Handling of students who are not feeling well, injured,late comers and early dismissals. - Carry out other administrative duties assigned by School Leaders,Administration Manager and Operation Manager.
-
Receptionist cum Admin Assistant
3 days ago
Singapore RIGHT CONSTRUCTION PTE LTD Full time $30,000 - $60,000 per yearJob Title: Receptionist cum Administrative Assistant (Construction)Salary Range: S$ 2,000 - 3,000 / month (depending on experience & duties)Key Responsibilities:Greet visitors & clients; manage incoming calls, emails, mail & courier deliveriesMaintain clean, professional reception area; manage meeting room bookingsAssist with admin tasks: filing, data entry,...
-
Receptionist cum Admin Assistant
7 days ago
Singapore RIGHT CONSTRUCTION PTE LTD Full timeJob Title: Receptionist cum Administrative Assistant (Construction)Salary Range: S$ 2,000 - 3,000 / month (depending on experience & duties) Key Responsibilities: Greet visitors & clients; manage incoming calls, emails, mail & courier deliveries Maintain clean, professional reception area; manage meeting room bookings Assist with admin tasks: filing, data...
-
Receptionist cum Admin Assistant
7 days ago
Singapore RIGHT CONSTRUCTION PTE LTD Full timeJob Title: Receptionist cum Administrative Assistant (Construction)Salary Range: S$ 2,000 - 3,000 / month (depending on experience & duties)Key Responsibilities Greet visitors & clients; manage incoming calls, emails, mail & courier deliveries Maintain clean, professional reception area; manage meeting room bookings Assist with admin tasks: filing, data...
-
Admin Receptionist
2 days ago
Singapore Grocery Logistics of Singapore Pte Ltd Full timeCOMPANY DESCRIPTION Grocery Logistics Singapore (GLS) a wholly owned subsidiary of FairPrice Group Supply Chain, is a well-established logistics player in the Fast Moving Consumers Goods (FMCG) segment, incorporated since January 1993. Other than being the key logistics provider for NTUC FairPrice and its subsidiaries, we had serviced the Dairy Farm Group,...
-
Admin Assistant/receptionist
1 week ago
Singapore OFFICE SECRETARIES PTE. LTD. Full timeLocation: Pandan Loop Salary range: $2700 Job descriptions: **Admin Asst / Receptionist**: Main Duties (Both Bellewave & Celblos Accounts): - Raising sales order - Invoicing - Prepare proforma invoice - Arrange local/overseas shipments - Local/overseas courier for document & sample for clients - Picking calls - pertaining to customer enquires/transfer...
-
Receptionist / Admin
2 days ago
Singapore KIM YEW INTEGRATED PTE. LTD. Full time**Responsibilities**: - Manage Reception area and Visitor Management activities and directing them to the appropriate team. Meet and Greet all visitor politely and attend to any query promptly. - Responsible for handling incoming and outgoing calls. - Receive and or pick up packages /documents from courier or mail services; sorts and hands over item(s) to...
-
Receptionist Admin. Assistant
5 hours ago
Singapore KEPLER HUMAN CAPITAL PTE. LTD. Full timeOur client, a school at Tanglin Halt, has a vacancy for Receptionist cum Admin support - working from Monday to Friday 7.30am to 5.00pm JOB SCOPE: 1) Handle counter services and walk-in customers. 2) Attend to all incoming calls, enquiries and deliveries. 3) Administer first aid to students when necessary and contact parents of sick students. 4) Distribute...