Personal Assistant

2 days ago

Ang Mo Kio, Singapore Multiflora Noibara Pte Ltd Full time

**Job Description & Requirements**
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of the Director’s contacts.
- Screen calls, enquiries, and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, and triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers.
- Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
- Assist/support Director, Development Manager, and Communications Manager in arranging funding partners and other events.
- Supervise all Trust incoming/outgoing mail.
- Bilingual with proficiency in Mandarin preferred to liaise with Mandarin speaking client
- Any other duties as may reasonably be required by the Director.

**Salary**: $2,300.00 - $3,000.00 per month

**Benefits**:

- Additional leave
- Flexible schedule
- Work from home

Schedule:

- Flexible hours
- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

**Education**:

- Postgraduate Diploma/Certificate (preferred)

**Experience**:

- Personal assistant experience: 1 year (preferred)

Willingness to travel:

- 25% (preferred)

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