Document Controller

Date : 30/04/2025

ABOUT THE ROLE

Black & White Engineering (B&W) is a leading MEP design consultancy. Launched in the UAE in 2007, we became an independent company in 2014 and are now a true global consultancy with offices in Europe, Middle East, Asia, and Australia.

Our engineering expertise reaches across all sectors of the construction industry, providing pragmatic and practical design solutions to ensure our projects are spatially and operationally efficient. Our design process fully considers the installation and maintenance practicalities on site.
- Reporting to Director and Associate Director, the purpose of this role is to provide document control and administrative support to the team. Projects are located globally, and it will be necessary to consult closely with Regional B&W teams.

RESPONSIBILITIES
- Oversee the management, distribution, and filing of all incoming and outgoing project documents including drawings, specifications, and other related documents to the projects.
- Implement and maintain a document control system to ensure all project documents are accurately recorded and tracked.
- Ensures compliance with standard procedures for quality control and storage of project documents.
- Familiar with ISO standards
- Distribute project documents to appropriate parties in a timely manner and making sure all stakeholders have access to this information.
- Keeping trackers up to date.
- Generate reports on document control issues and distribution logs.
- Aids and support with preparing reports for overdue responses and flagging key consultants to project managers.
- Coordinates with engineers, project managers, contractors to collect, review, and distribute project documents, as needed.
- Provides miscellaneous administrative support to project teams.

**REQUIREMENTS**:

- Experience in document control and related administrative role in a construction or engineering environment.
- Strong diligence is essential to ensure accuracy and completeness of record.
- Previous experience with working on design and construction field is a plus.
- Good written and verbal communication skills in English.
- Knowledge of document management processes and best practices including document naming convention, folder structure, and workflow.
- Knowledge of EDMS systems including ACC, Procore, Aconex
- Familiarity with BIM, Revit AutoCAD a distinct advantage
- Intermediate to Advanced skills in Microsoft Excel.
- Proficient with Microsoft Office suite including, SharePoint.
- Familiarity in other document management systems is also beneficial.
- Knowledge of construction contract administration.
- Ability to collaborate with colleagues across different departments / offices.
- Independent and initiative-taking with an ability to adapt and be flexible in a team environment.

GETTING RESULTS & WORKING TOGETHER

At B&W our VISION is to be a Leading Global MEP Consultancy, and we have five STRATEGIC BUSINESS THEMES that guide how we achieve this.

These priorities are fundamental to our business planning process and underpin our ability to achieve our goals and objectives.

The way we work with each other, and our clients is critical to our success, and we have five VALUES to support this:

- Accountability: Everyone is accountable.
- Integrity: We are straight-talking, respectful, and fair.
- Simplicity: Both in our approach and solutions.
- Supportive: We are approachable, inclusive, and we recognise success.
- Quality: We strive to get it right first time, every time.