Document Control Assistant
13 hours ago
**Responsibilities**:
- To take direction from Document Control Manager
- To be able to work as a proactive team member
- Management & filing of all Project documentation (Outgoing & Incoming)
- Preparation of Document Issue Packages to meet Project stage deliverables as defined by the Project Team Leader
- Checking that all documents meet defined AEDAS standards before being transmitted, and to highlight non-compliances to team members responsible. i.e. File name & drawing nomenclature compliance (Checked against any earlier revisions).
- Maintenance of Electronic PDF in project folders reflecting:
- o AEDAS “Current“ Documents (Drawings, Specifications, Reports)- o “Current” Documents from all other Consultants- o “Current” Documents from Contractors as Submission Packages documents- Downloading, Internal distribution and eventually filing of contractor submissions
- Uploading of commented documents via Workflow
- Assistance in preparation of and updating the distribution matrix as and when required, and advising all changes as appropriate
- Production of Reports to include but not limited to;
- o Incoming & Outgoing reports on a weekly basis- o Tracking registers to record receipt & return of submittals- o To maintain & manage RFI tracking lists- o To highlight to team leaders any late items not yet responded- o Other reasonable tasks as required by Doc Control Manager & Team leaders**Requirements**:
- Document Control Assistant - 1 year of working experiences in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents
- Document Controller - 4 years of working experiences in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents
- To fully engage with the usage of Electronic Document Management System (EDMS) and any other electronic document control systems pertinent to a project.
- Illustrate a positive, proactive attitude
- Logical approach to work with a consistent attention to detail
- A full understanding of AEDAS IMS and its supporting documents
- Ability to cope with conflicting demands, to be able to proactively highlight any conflicts of priorities and suggest action plans to resolve issues- Aedas is an Equal Opportunity Employer- (Data collected will be used for recruitment purpose only)Attach Cover Letter
- No file selected.Attach Resume
- No file selected.Attach Portfolio
- No file selected.- Maximum file upload size: 6MB | Allowed file extensions: pdf and docx- Captcha Protection Mode Enabled- I understand and agree that the data collected will be used for recruitment purpose only.
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