Proposal Manager

Overview / Responsibilities:
Wood has an opportunity for a Proposal Manager.

The Proposal Manager role is a supervisory position. The individual in this role has overall responsibility and accountability for the proposals process and quality of proposals for their respective businesses. This role is typically assigned and responsible for a specific part of the business within their respective Business Units.
- Foster the sell of Wood Solutions - Encourage and support cross selling of services for Wood across all markets
- Maintain list of all active proposals, pre-qualifications and other customer responses with status and submission dates for assigned business
- Support and contribute to the continual improvement of proposal procedures and processes
- Take end-to-end ownership and command of proposal development and related support processes and procedures, including written proposals, oral presentations, Best and Final Offers, Evaluation Notices, Final Proposal Revisions, etc.
- Ensure compliance of Strategy & Development-owned Tender Governance Policy gates during pursuit and proposal development
- Assist Proposals Director in auditing past proposals for businesses within the Business Unit
- Provide training on the proposal process and proposal best practices for all proposal team members within their respective Business Unit as well as all major stakeholders of the proposal process
- Manage Proposal Leads and Coordinators for their assigned part of the business including the coordination of workload (allocation of assignments), quality of output, ensure expectations and goals are clear and business is supported
- Evaluate job performance of Proposal Leads and Proposal Coordinators of respective business
- Ensure incorporation of proposal best practices into all customer responses for respective business
- Oversee/support pre-proposal positioning where appropriate, as well as proposal development strategies and implementation. This includes development of capture plan and proposal planning document development, facilitatation of strategy sessions to develop the win strategy and theme/value proposition for proposals.
- Oversee the production of proposals of all sizes/types and other customer responses (including prequalifications, expressions of interest, presentations, etc) and ensure that the proposal is compliant and delivered on time. This key role collaborates with capture management, SMEs, and proposal staff to write, edit, review, and produce winning proposals.
- Proactively directs and provides interface management to a team of complex skills and functions, including (but not limited to) Wood management, Capture Manager, Technical Lead/Project
- Manager, volume/section leads, authors, SMEs, Legal, Estimating, Commercial, and small business
- Ensure customer's requirements are fully met. This involves conducting searches for appropriate materials and writing and editing project summaries, resumes of project personnel, and other supporting sections of the proposal, as necessary. Leverages existing archived proposal information.
- Take on responsibility of Proposal Lead or Proposal Coordinator as needed for strategic pursuits
- and top opportunities, or as required due to workload of proposals team including (but not limited to) the following:

- Assess the Request for Proposal and customer requirements/evaluation criteria
- Develop and implement the proposal management plan (responsibility/compliance matrix)
- Develop and implement the proposal schedule
- Lead proposal kick-off and review meetings
- Oversee and/or expedite the following proposal processes: information gathering and

compilation, data entry, formatting, editing, reviews, reproduction and delivery
- Where appropriate, assist/expedite business development managers in the management review

of contract, tax, and insurance requirements
- Expedite proposal stakeholders to obtain outstanding proposal deliverables per the proposal

schedule and in order to make the proposal deadline
- Ensure consistency and branding compliance for all customer responses
- Prepare post-bid submissions, organize the response to requests for clarification
- Manage the development of customer presentations (pre-proposal or post-proposal)
- Oversee/participate in color/management team reviews
- Remain current on all solicitation modifications/Q&A and communicates them to the team;
Revises schedule, outline, and proposal management plan (responsibility/compliance matrix) as

necessary throughout proposal life cycle.
- Review/analyze proposal sections for consistency and clarity, compliance with solicitation

requirements, and alignment with proposed solutions and themes and writes/re-writes

proposal sections as necessary to deliver high-quality, winning proposals.
- Finalize proposals and other customer responses for submission to customer. As directed,

electronic procurement site, etc.)
- Oversee graphic designers to conceptualize, develop, and integrate comp