Procurement Executive

Stay informed of market trends, new and emerging technologies relevant to data center industry.
- Source the market for new vendor and handle vendor pre-qualification process, registration process according to ISO standards.
- Support Finance, Projects Department on vendor performance evaluation process according to ISO standards.
- Support in vendor management database by providing new updates from existing vendor if any.
- Assigned as team members on tender/ project basis to handle the procurement process which includes but is not limited to:

- Liaising with internal stakeholders to obtain procurement-related documentation,
- Coordinate with internal stakeholders to understand the procurement needs and support as necessary,
- To establish a tender timeline for vendors,
- Review and organise the tender documents to ensure relevancy to the RFQ trade,
- Establish baseline contract terms and conditions for vendor contracts,
- Adopt selection processes with vendors (with applicable NDA) to ensure fair competition,
- Create list of preferred vendors based on selection processes for RFQ,
- Consolidate vendor clarification or queries to submit to customer through bidding team/ internal stakeholders (ie. Design, Projects, Operations),
- Consolidate internal clarification or queries from internal stakeholders for vendor response,
- Review vendor submissions to ensure all submissions are complete and procurement requirements are followed,
- Compile and compare vendor cost and commercial submissions (most updated and with accuracy) in costing sheets,
- Compile vendor technical submissions and distribute to relevant departments (ie. Projects, Design, Legal etc.) for their assessment,
- Consolidate all assessments (with accuracy and completeness) and present to internal stakeholders for shortlist and/or Tender Committee Team for award,
- Ensure accuracy and completeness of comparisons,
- Negotiation with vendors for most competitive cost and terms and conditions favourable to the company,
- Maintain procurement-related documentation in a consistent and prompt manner in Sharepoint/Autodesk and according to ISO standards,
- Prepare vendor LOA, Contracts, POs as per approved cost and conditions,
- Ensure that all assigned vendor contracts are up to date and electronic and paper copies are stored appropriately,
- Provide administrative support to procurement and cost management team, such as scheduling meetings, preparing reports and managing correspondences.
- Maintain accurate records of purchases, including vendor contracts, vendor purchase order in system.
- To attend weekly Project Operation Meeting and provide updates on project procurement status. Support Projects team to verify vendor base contract against variation items.
- Support Sales team to handover contract DLP, maintenance to Operations team.
- Manage relationships with organisational network and external vendors for procurement.
- Be open and support the use of technologies and electronic tools in procurement, vendor and cost management platforms.
- Maintain and upkeep digital platforms, ie. Sharepoint & Autodesk, for your respective function.
- Contribute to ongoing records and information review to determine the effectiveness of work processes and procedures.

**Job Types**: Full-time, Permanent

Pay: $4,000.00 - $6,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- Construction: 2 years (preferred)
- Data center: 2 years (preferred)
- Procurement: 2 years (preferred)

Work Location: In person