Event Operations and Administrative Executive

**Job Description**:

- Questex Asia runs live, in-person and virtual events across APAC. The Event Operations Executive will be reporting to Event Operations Manager and VP, Asia.The Event Operations & Admin Executive will be tasked with compiling necessary data, liaison with third parties, such as attendees, speakers, suppliers and vendors, attend assigned shows/conferences on an as needed basis.This position is responsible for aspects of on-site coordination, production and management of Speaker’s Agreements and fulfillment sheets, coordination of registration and oversees smooth running of daily event operations.**Principle Duties and Responsibilities**:

- Creates and maintains the speaker and sponsor fulfillment sheet for the event
- Ensures all contractually obligated items for the speakers and sponsors are properly and completely fulfilled
- Maintains communications with speakers and sponsors regarding show orders and on-site logistics and to ensure the customers’ needs are being met.
- Coordinates with Sales Dept. and Sponsorship sales individuals to fulfill contractual agreements.
- Coordinates all conference operations functions such as speaker notifications, speaker kits, web and print updates of speaker bios and session descriptions, session room sets and AV needs
- Liaise with speaking groups to ensure that materials are submitted on time and that all speaker requirements are met for events
- Updates websites with conference content, speakers’ bios and photos, exhibitor services information and any other show related info
- Works closely with the Virtual events Ops team to ensure all hybrid event fulfillment needs are being met.
- Handle internal and external logístical program correspondence
- Manage speaker travel and accommodation requirements
- Prepare and ship onsite materials to ensure seamless execution of events
- Manage on-site conference details including registration support, exhibit logistics support, liaising with hotel and AV when appropriate
- Provide weekly program status reports and updates
- Travel, domestically, and work long hours as needed to attend events.
- Performs additional administrative duties such as employee leaves, expense claims, as assigned.

**Other**
**Job Requirements**:

- Bachelor’s degree in business administration, administrative management, marketing or a related field, with at least 2-4 year’s work experience in business or office setting the hospitality industry, or in a position with a focus on customer service.**Other Key Success Attributes**:

- Strong interpersonal skills and ability to manage stress well while on show site.
- Strong customer service orientation. Must be very organized and detail oriented.
- Must have practical working knowledge of computers and be able to use Microsoft Office package.
- Prior event or conference planning experience a plus. Previous experience in hotel and/or banquet operations or sales also preferred.
- Accurate data entry skills, problem solving ability and the ability to demonstrate initiative and work independently
- Ability to elicit cooperation from a wide variety of sources, including management, clients, other departments and vendors.
- Must have the ability to handle multiple deadlines, phone calls and projects

**About Us**:
**YOUR IMPACT**

At Questex, you can make an impact by helping marketers and buyers connect more efficiently and effectively. Questex is a leading global events, media, and business information company, yet we are still a place where your voice is heard and your ideas are appreciated. So you can make an immediate difference in our success while advancing your career.

**OUR CULTURE**

At Questex, we listen to each other and to our customers. And we have fun in a fast-paced, vibrant and supportive environment. We’re big on ideas, not on rigid processes, rules or org charts. We know that life can be unpredictable, so we’re flexible and adaptable to change.

**YOUR INITIATIVE**

At Questex, you will join a fast-growing company of bright and ambitious but easygoing people from a diversity of professions, experiences and backgrounds. We keep it real. Like to take the lead? Go for it We encourage innovative thinking and action. Whether you like to create things, manage things or sell things, you can make your mark at Questex.

**OUR REWARDS**

Questex celebrates the contributions of every member of our team by providing a dynamic and caring work environment, competitive salaries and comprehensive benefits. With offices in New York, Washington, D.C., Framingham, MA, and around the globe, we are always on the lookout for talented people to join our team.