Administrative Executive

1 day ago

Clementi, Singapore Francyn Atelier Pte Ltd Full time

**Location: Jurong East, West Region, Singapore**

**Company Overview**:Francyn Atelier is a dynamic start-up company revolutionising the Design & Architecture industry in Singapore. Committed to creativity, excellence, and client satisfaction. This is an exciting opportunity to join a fast-paced start-up environment and play a key role in shaping the future of Design & Architecture industry in Singapore.

**Key Responsibilities**:

- **Client Communication**: Handle correspondence with clients, schedule meetings, and maintain accurate client records.
- **Document Management**: Maintain and update project files, contracts, and invoices.
- **Scheduling**: Organise project timelines, meetings, and appointments for sales team and designers.
- **Data Entry**: Accurately enter and maintain project-related data in internal databases.
- **Support to Team**: Provide all administrative support to the team such as preparing documents, and managing submissions.
- **Accounts Support**: Assist to liaise with finance department with invoice and receipt processing, tracking payments, and preparing expense reports.
- **Vendor Coordination**: Liaise with suppliers and contractors to obtain quotes, coordinate deliveries, and ensure materials are available for projects.
- **Office Management**: Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
- **Other Duties**: Perform additional administrative tasks as required.

**Requirements**:

- Diploma or degree in Business Administration or related field.
- Minimum of 3 years of experience in an administrative.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritise tasks efficiently.
- Detail-oriented and capable of working independently.
- High level of discretion and confidentiality.
- Strong attention to detail and problem-solving skills.
- High level of professionalism and discretion.
- Ability to adapt to changing priorities and work efficiently under pressure.
- A good team player.
- Working rights required for this role.
- Preferably able to start work immediately.

**What We Offer**:

- Competitive salary with performance-based incentives.
- Collaborative and inclusive work environment.
- Opportunities for professional development and career advancement within a dynamic SME environment.
- Opportunity to make a significant impact and drive growth within a growing interior design SME.

Pay: $2,200.00 - $3,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Experience**:

- Administrative experience: 3 years (preferred)

Work Location: In person

Expected Start Date: 09/12/2024

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