HR Operations Executive

**About our client**: Our client is the world's leading company in the Oil&Gas industry

**About the role:
- Responsible for the execution and processing of HR activities such as timely leave

and benefits admin, labour market survey completion/submission, accurate and

timely payroll, leave and benefits admin, budgeting, global mobility processes, data

management, HRIS and employee data management, governance and compliance

with local legislation.
- Ensure timely and accurate submission of statutory reporting, including support

monthly HR reports
- Work closely with the Finance department on budget, financial requirements and

reporting.
- Support and partner with stakeholders including HRBP, IT, vendors, employees
- Work with out-sourcing vendors to prepare and support end-to-end payroll

processing, perform verification to ensure prompt and accurate payroll & benefits

processing and timely payment of salaries. It includes but not limited to monthly

payroll, statutory reporting, ad hoc and year-end filing individual income tax return.
- Ensure compliance with local tax rules and local legislations for payroll, benefits,

leave and insurance administration.
- Manage and administer HR files archiving and updates
- Responsible for payroll reconciliation and cost charging in partnership with Finance

and payroll outsourcing vendor
- Support HR team and employee queries on claims, payroll and leave & benefits.
- Communicate important payroll and benefits notifications, reminders, and changes

to employees;
- Responsible for the budgeting cycle and process, working alongside with Finance
- Work with professional service partner, responsible for global mobility process and

its related activities, including tax reporting, cost charging and expenses tracking
- Manage employee data and ensure data integrity and governance. Review

documents and perform employee data entry in MyPulse, with accuracy
- Prepare and perform paperwork pertaining to employees’ onboarding / exit

clearance
- Review and make recommendations to improve on HR operational/transactional

activities to achieve efficiency and improve employee experience.
- Work closely with other HR members and provide excellent support to HR teams

and employees at all leaves
- Support learning related activities including course registration, sponsorship

adminstration and invoicing
- Process timely and accurate claims relating to insurance and benefits.
- Maintain accurate records of claims and ensure compliance with local policy and

legislation.
- Prepare reports and provide claims experience statistics as needed.
- Prepare HR reports on payroll, benefits and any statutory reporting requirements.
- Support and submit data for the surveys e.g. labour market survey.
- Maintain payroll records for submission to government bodies and statutory boards.
- Prepare monthly HR reports for management.
- Work closely with the Finance department on payroll interface and reporting.
- Prepare report and payroll data for auditors.
- Prepare payroll data for auditors for remuneration reporting.
- Prepare and support any request on payroll, benefits data/information request.
- Work closely with Finance on the budget cycle and process
- Support and partner with HRBP on any employee service requests or

operational issues
- Address and resolve employees queries
- Build relationship with HR teams, vendors, finance, and business leaders,

employees
- Support any government queries or requests.

**About you:
- Diploma in Human Resources or the equivalent with minimum 5 years of related expereince
- Payroll & benefits admin experience
- Worked in a HR Shared Services environment
- Knowledge of local legislation
- Knowledge of tax rules
- Process professional experience
- Detailed oriented, meticulous
- Ability to spot deviations
- Customer oriented
- Team work
- Ability to plan and organise
- Strong excel skills
- Care for Safety, Health, Environment
- Integrity
- Team Spirit
- Commitment
- Agility

**Other:
- Work location: Jurong East
- Work hours: Monday to Friday (9am to 5.30pm)
- Contract duration: 6 months

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508