Receptionist and Administrative Executive
4 days ago
Introduction: We are recruiting a Receptionist & Administrative Executive to provide professional secretarial and administrative support to the Regional Facilities Manager to manage the day to day administrative services and ad-hoc request for the business; and to encompass all business units. This is a 1-month fixed term contract position. Accountabilities: **How you would contribute** **Reception Duties**: - Answer enquiries, transferring and screening telephone calls, providing assistance or routing calls as required - Update telephone directory - Greet clients/visitors and sign in - Operate daily front desk duties in a professional manner - Monitor courier deliveries and correspondence pick up - Maintain office tidiness & cleanliness, especially reception & greeting area - Organize and distribute incoming faxes - Distribute daily newspaper & weekly magazines - Open and sort incoming / outgoing mail / package & distribution to staff - Arrange overseas & local courier - Effective security control on issuance of access card to staff/visitor - Support access convenience to staff / visitor by release security lock **Administrative Duties**: - Internal contact point to report fault to management office for air conditioning, office housekeeping, restroom problem and to report Nexgen/Singtel for phone/ network repair services - Assist hotel & flight booking for Asia region staff - Administrate of softphone account set up & termination - Administrate the access card control system of card issuance and terminate - Prepare the welcome kit to new joiner & collect staff company properties return upon the last work day - Update vendor list and weekly attendance report - Monitor the performance of vendors/service provider to provide effective & professional services - Assist manager to monitor service contract maintenance & renewal; cleaning service, fire extinguisher, coffee machine, security alarm, office equipment, water dispenser etc. - Maintain inventory record, cost control & place order for stationery, paper, pantry supplies etc. - Provide monthly report of phone expenses, if required - Download Singtel e-invoice and distribution. **Office Emergency, Health & Safety**: - Fire Safety - Be a fire warden and assist supervisor to operate fire drill annually - Arrange annual maintenance for fire extinguisher - Office Health & Safety - Be a risk management team member to carry periodically review the performance and implement appropriate follow up actions on bizSafe standard - Keep track on the stock of disinfected liquid, surgical mask & refill if necessary - Business Continuity Plan in Facilities - Familiar with facilities work procedures & service coverage in case of disaster recovery drill & activation. Experience, skills and professional attributes: **The ideal skills for the role are**: - Experienced and knowledgeable in office administration - Ideally minimum GCE "N" / "O" Level or equivalent - Proficiency in Microsoft Office - Excel, Word & Powerpoint - Fluency in English to communicate effectively with stakeholders, additional languages an added advantage - Comfortable with working 5-day work week in the office
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Administrative Executive
5 days ago
Singapore Capella Hotels and Resorts Full time $40,000 - $80,000 per yearJob SummaryAs the Temporary Administrative Executive you will be part of the office support team responsible for daily administrative management of Capella Hotel Group. The core tasks are to provide receptionist duties and administrative support to the Executive Office - cover General Affairs Manager in her absence to ensure seamless office operations.This...
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Receptionist & Administrative Assistant
2 days ago
Singapore ANTALPHA TECHNOLOGIES PTE. LTD. Full time**Job Title**: Receptionist & Administrative Assistant **Employment Type**: Full-time **About Us** We are an innovative fintech firm dedicated to delivering cutting-edge financial solutions and exceptional client service. As the first point of contact for clients and visitors, the Receptionist & Administrative Assistant will play a vital role in creating a...
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Receptionist + Administration
4 days ago
Singapore AutoSprint Pte Ltd Full timeAbout the role We are seeking a professional and friendly Receptionist to join our team at AutoSprint Pte Ltd. This full-time position is an integral part of our office operations, responsible for providing an exceptional first impression and delivering excellent customer service to our clients. What you'll be doing Welcoming and greeting visitors warmly...
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Receptionist and Administrative Officer
2 weeks ago
Singapore VISTA ASIA TRADING (SG) PTE. LTD. Full timeWe are seeking a professional and courteous receptionist to join our team. The receptionist will be responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling inquiries, and ad-hoc duties as required. **Key Responsibilities**: - Greet and welcome guests and direct visitors to the...
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Administrative Executive cum Receptionist
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Singapore RGS ReproGraphic Solutions Pte Ltd Full timeOverview We are seeking a highly organized and friendly administrative executive cum receptionist to join our printing company. The ideal candidate will have at least 2 years of experience in office management, interfacing with customers and a strong ability to multitask. This person will be responsible for managing front desk operations, coordinating office...
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Spa Receptionist
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Singapore MIND AND SPACE Full time2 years exp **Roles & Responsibilities** Spa receptionists are responsible for answering the telephone, transferring calls, taking accurate messages, greeting customers, cashiering, giving tours of the spa facility and scheduling appointments. Other responsibilities include notifying staff members of any customer cancellations or the arrival of any...
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Administrator/receptionist
7 hours ago
Singapore THE SMILE PEOPLE PTE. LTD. Full timeOur company was established in 2010 with core business of doing dentistry and managing dental clinics in the east. We are looking for a full time receptionist to be located in katong area. The main responsibiliies are to maintain patients schedule in precise and prompt manner, answering to patients enquires relating to all aspects of dental treatment,...
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Administrative Executive cum Receptionist
18 hours ago
Singapore PEOPLE PROFILERS PTE. LTD. Full timeResponsibilities Serve as the primary point of contact for visitors and guests, ensuring a professional and welcoming front desk experience. Manage daily administrative operations, including correspondence, email communications, and office announcements. Coordinate the scheduling of meetings, conferences, and events, including room bookings, audiovisual...
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Administrator/Receptionist
2 weeks ago
Singapore CITRINE EDUCATION PTE. LTD. Full time $20,000 - $25,000 per yearMathSci Synergy (Bukit Batok/Redhill/Toa Payoh) is looking for a full-time administrator/receptionist.Job descriptions:Handles parents enquiries/arrange class make up.Manage general cleanliness of the tuition centre. To conduct general cleaning of the classroom (vacuum the room) and clear the trash cans.Other administrative tasks.Requirement:Outgoing...
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Workplace Executive
4 days ago
Singapore CBRE Singapore Full timeJoin to apply for the Workplace Executive (Receptionist)role at CBRE Singapore 2 weeks ago Be among the first 25 applicants Join to apply for the Workplace Executive (Receptionist)role at CBRE Singapore Get AI-powered advice on this job and more exclusive features. About The Role As a CBRE Receptionist, you will provide administrative tasks to a department...