Administrator and Project Coordinator

**THE OPPORTUNITY**
- ** Be part of the team that ensures sustainable products meets standard quality and committed to deliver to customers worldwide**:

- ** Based in Singapore**, the regional hub for **Asia Pacific (AP) **and **top-ranked biopharmaceutical company on the Straits Times **and** Statista’s list of Best Employers in Singapore for two consecutive years (2020, 2021).**:

- Join the** premier biopharmaceutical company** that has been **in Singapore for more than 25 years and in AP for over 60 years.**

Our Quality group ensures every single material inside our products is manufactured, processed, tested, packaged, stored and distributed aligned with our incredibly high standards of quality and meets all regulatory requirements. Partnering across our internal manufacturing facilities, external contract manufacturers and suppliers we create an interdependent global manufacturing network committed to deliver a compliant, reliable supply to customers and patients on time, every time, across

**WHAT YOU WILL DO**:
This is an individual contributor role. In this role, you will also be responsible for providing general administrative support for the Quality department:

- Provides administrative support, maintains office supplies, backup support
- Maintains department files, documents, and records, prepares monthly/periodic reports
- Manages and maintains department documentation, including job aids, procedures
- Provides project management support including communication activities across the group e.g., publishing metrics, newsletters, deadlines
- Ensuring the overall performance and results of the assigned area, while driving quality culture
- Driving collaboration and transformational culture change

**Key Responsibilities**:

- Provides administrative and public affairs support for department, including support for department leader maintains calendar, arranges meetings, manages cadence of communication, and event management
- Maintains department notice boards, schedules, and performance charts
- Manages telephone calls, queries, and tele-conferences
- Prepares memos, letters, meeting minutes and reports Coordinates department new hire orientation
- Maintains department organization chart and initiates people/role change forms Schedules appointments and coordinates meetings
- Arranges travel, including visa, flight and hotel reservations.
- Coordinates visitor schedule and provides support as required
- Prepares monthly/periodic results reports for department, including budget, headcount and profit reports
- Performance reports and project updates
- Maintains office equipment, stationery and inventory for department, including office supplies (stationary, consumables, other), generates requisitions when inventory meets re-order quantity, maintains appropriate inventory levels
- Performs standard work area setup for new/transfer employees
- Checks invoices and delivery orders to ensure goods received, resolves any discrepancies, files invoices and delivery orders
- Provides site support, including, participating in committees and projects
- Supports a continuous improvement framework within the department team and works with department leader to identify and implement improvements. Keys and maintains department metrics data

**WHAT YOU MUST HAVE**

To be successful in this role, you will have:
**Qualifications & Experience**
- 3-5 years of applied professional work experience relevant to the key attributes of this role
- Demonstrated experience in change and project management with ability to collaborate with cross functional team for the common goal.

**Personal Qualities**
- Demonstrated people skills and ability to influence/collaborate with stakeholders at senior levels
- Customer focus with strong business acumen and continuous improvement mindset
- Strategic and critical thinking mindset with a collaborative and problem-solving attitude
- Experience with project and change management
- Coaching and mentoring with a focus on creating an inclusive quality culture

**WHAT YOU CAN EXPECT**
- Limitless opportunities across various areas in Manufacturing; well-structured career path
- A state-of-the-art facility that delivers solution to its customers world-wide

Our Manufacturing & Supply Division is committed to be the most trusted supplier of bio-pharmaceuticals worldwide. Our facilities, along with our external contractors, suppliers, and partners, create an interdependent global manufacturing network that’s committed to delivering a high quality, reliable supply to customers and patients on time, every time.

**Who we are **

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions