Project Coordinator/administrator

5 days ago

Singapore LINKGAS ENGINEERING ENTERPRISE PTE LTD Full time

**About Us**:
Linkgas Engineering Enterprise is a leading provider of fire protection services in Singapore, dedicated to ensuring the safety of lives and property through reliable and innovative fire protection solutions. We specialize in the design, installation, and servicing of cutting-edge fire suppression systems and products.

**Position Overview**:
The Project Coordinator/Administrator will support the Project Management team by ensuring the smooth coordination of project activities. This role involves administrative duties, scheduling, documentation, and communication to ensure projects are delivered on time, within scope, and within budget.

**Key Responsibilities**:
**1. **Administrative Support and Document Management**:

- Provide comprehensive administrative support to the project team, including preparing documents, reports, and presentations.
- Maintain and manage accurate project documentation, including contracts, drawings, specifications, and correspondence.
- Organize and schedule meetings, prepare agendas, and record minutes.
- Track and maintain records of project changes, variations, and approvals.

**2. **Project Coordination**:

- Assist the Project Manager and Project Engineers in planning and executing project activities according to timelines and budgets.
- Coordinate with clients, subcontractors, vendors, and internal teams to ensure smooth project execution.
- Monitor project progress and update project schedules to ensure timely completion.

**3. **Communication and Reporting**:

- Facilitate effective communication among project stakeholders, including clients, team members, and management.
- Prepare and distribute regular project status reports and updates.
- Handle inquiries and provide timely responses to project-related questions.

**4. **Financial Coordination**:

- Assist in tracking project budgets, expenses, and financial transactions.
- Prepare and process invoices, purchase orders, and expense reports.
- Assist in preparing financial reports and documentation for project reviews.

**5. **Quality Assurance and Compliance**:

- Support the implementation of quality assurance procedures to ensure project deliverables meet company standards.
- Ensure compliance with industry regulations, safety standards, and company policies.
- Assist in conducting internal audits and inspections to maintain quality control.

**Required Qualifications**:

- Diploma or degree in Business Administration, Engineering, or a related field.
- Proven experience in project coordination or administration, preferably in the M&E or construction industry.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and project management software.
- Ability to work effectively in a fast-paced and dynamic environment.
- Knowledge of fire protection systems and industry standards is a plus.

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