Administrative Executive, Bishop’s Office

6 days ago

Novena, Singapore The Methodist Church in Singapore Full time

**The Methodist Church in Singapore (MCS)** is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The **General Conference (GC)** is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for **Administrative Executive, Bishop’s Office (Permanent Part-Time)**.

**Responsibilities and Duties**

a) General Administration
- Assist with general administrative duties which include handle incoming and outgoing mails, answer calls and other ad-hoc assignments.
- Manage Bishop’s office travel arrangement (flight, accommodation, itinerary, budget); provide support for Presidents from Annual Conference and other delegate travelling arrangement when the travelling is initiated and/or organised by Bishop’s office.
- Perform RSVP to invitations on behalf of Bishop’s office.
- Attend to guests and visitors’ enquiries and their visits to the office.
- Upkeep the general cleanliness and tidiness of Bishop’s office.

b) Organize and coordinate meetings for Bishop‘s office
- Other arrangements include car park reservation and prepare meeting papers and materials.

c) Prepare letters and liaise with the appropriate Councils
- Appointment letters for the appointees by Bishop’s office.
- Send invitation letters to guest speakers for local/overseas events.
- Prepare appeal letters, character reference and/or recommendation letters as and when required.

d) Manage administration follow-up to government agency for 3 Annual Conferences
- Process request for NS deferment for pastors from all 3 Annual Conferences.

e) Stand in for Personal Assistant roles in her absence.

**Job Requirements**
- Minimum Diploma or Degree in Business or equivalent from an established institution or university with at least 5 years of relevant working experience in administrative position.
- Strong spoken and written communication skills are required to collaborate with various key stakeholders.
- Able to communicate effectively across many levels of committees headed by clergy and laity.
- Able to work well independently and under tight timelines.
- Proficient in MS Office Application (Word, Excel, Powerpoint).

Please indicate the following information in your resume:

- Current & expected salary
- Reason(s) for leaving
- Availability to commence work

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