Clerical Officer

1 week ago

Singapore MINDSG LTD Full time

COMPANY DESCRIPTION

The Movement for the Intellectually Disabled of Singapore (MINDSG LTD) has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDSG LTD is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDSG LTD is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDSG LTD offers a holistic range of services and programmes across the PWIDs’ lifespan.

RESPONSIBILITIES

**Roles & Responsibilities**

The role of a Clerical Officer is to provide administrative support for the day-to-day centre operations, financial administration, general office administration, estate/facilities management, and inventories/supplies.

The Centre aims to provide Trainees with meaningful engagement, independent skills trainings and adequate care, and the programmes are run in accordance to licensing requirements and high standard of corporate governance.

**Financial Administration**
- Ensure all expenditure and collection of payments/funds are duly processed
- Process Petty Cash and Debit Card statements and accounting
- Process accounts payable and receivable within centre structure
- Provide support for business invoicing processes
- Provide support to Asst Manager (Ops & Admin) to manage cash funds

**General Office Administration**
- To carry out administrative duties in sound and efficient manner while in accordance to licensing requirements and high standard of corporate governance
- To maintain/update data and files duly
- To ensure PDPA when processing confidential documents
- Maintain and update business reports, and other supporting documents
- Provide logistic and administrative support for in-house meetings, events, and situations pertaining to Trainees’ matters
- Handle calls and enquiries then direct to relevant parties

**Estate/Facilities Management**
- Administer, renew and prepare maintenance contracts for works and supplies
- Regularly check the premises for damages and ensure cleanliness and a safe conducive environment
- Any other duties assigned by Reporting Officer

**Inventories/Supplies**
- Ensure all equipment and furniture are properly inventoried and maintain inventory records
- Ensure adequate office supplies and furniture for the centre
- Any other duties assigned by Reporting Officer

QUALIFICATIONS
- GCE 'O', 'A' Level or Certificate in Office Skills or Diploma in Administrative Management with 2 years working experience

OTHER INFORMATION
- Good organisational and interpersonal skills
- Exposure in community care sector is an added advantage
- Well-organized and meticulous
- Able to work independently and multi-task
- Good written and communication skills

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