Business Support Administrator

1 week ago

Singapore Cocoa Association of Asia Full time

Provide comprehensive administrative and operational support to ensure smooth functioning of the association’s day-to-day activities.
- Coordinate meetings, events, and conferences, including logistics, vendor management, and pre/post-event tasks.
- Liaise with international association members, sponsors, and external partners, support all aspects of the business
- Prepare, manage, and update documentation, records, and reports to maintain accurate information flow - Mailchimp, office365, wordpress/WIX
- Assist in financial administration tasks such as expense tracking and basic budgeting support and invoicing using QuickBooks, QuickHR and Paypal, work with external book-keeping service agent for on time reporting and submission
- Handle inquiries from members and external parties, ensuring professional and prompt communication.
- Support recruitment, onboarding, and HR-related administrative duties as required.
- Participate in process improvement initiatives to enhance the efficiency of association operations.
- Act as a back-up when needed, as this is a small team.

**Requirements**:

- Diploma/Degree in Business Administration or related discipline, with at least 2-3 years’ experience in a similar role (experience in international organizations preferred).
- Strong multitasking and organizational skills, able to prioritize and manage competing deadlines with mínimal supervision.
- Demonstrated passion, self-drive, and proactive attitude in an administrative or events-focused environment.
- Experience in event management, including coordination of large-scale meetings or conferences.
- Excellent written and verbal communication skills in English and Mandarin (additional Asian languages a plus).
- Proficient in Microsoft Office Suite and online collaboration tools.

Opportunity Highlights
- Exposure to the dynamic Asian cocoa and chocolate industry.
- Opportunity to work closely with international members and industry leaders.
- Career growth through involvement in sector-leading industry events and advocacy.

This role is ideal for experienced professionals who thrive in a fast-paced environment, enjoy multitasking, and are passionate about international trade and event management.

**Job Types**: Full-time, Part-time, Permanent, Contract
Contract length: 12 months

Pay: $2,500.00 - $3,500.00 per month

Expected hours: 8 per week

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Work from home

**Education**:

- Professional Qualification (required)

**Experience**:

- Secretarial work or Administration: 3 years (required)
- Event Coordination: 2 years (required)
- Conference Support: 1 year (preferred)
- Bookkeeping: 1 year (required)

**Location**:

- Singapore (Singapore, Singapore) (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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