Bi&o Administrator

1 week ago


Singapore BUSINESS SWEDEN BUSINESS SUPPORT OFFICE AB SINGAPORE BRANCH Full time

Business Sweden is jointly owned by the Swedish state and the Swedish business sector with a mandate and a mission to help international companies gain access to the Swedish market and help domestic ones utilise it as a platform for expansion. Our clients range from start-ups via small
- and medium sized businesses to multinational enterprises - with tailor-made services catering to all of these segments.

We are looking for BI&O Administrator to join our Singapore team. You will undertake administrative tasks, ensuring employees and clients have adequate support to work effectively and efficiently. You must be competent in prioritizing work, self-motivated and works with little supervision.

**Primary Responsibilities**
- Greet and usher visitors to the office and our conference rooms
- Manage conference room bookings
- Manage physical mails & incoming telephone calls
- Maintenance of pantry & office supplies
- Liaising with vendors for maintenance of office & equipment
- Office orientation for employees and clients (onboarding/offboarding)
- Co-ordinate inward/outward courier
- Assist in delegations/events (Hotel bookings, Venues, Travel, etc)
- Preparation of vendor invoices for payment
- Filing of service contracts / agreements
- Administration of employees’ expense claims
- Generating invoice
- Ad-hoc and practical and administrative tasks

**What we value in your day-to-day job?**
- You maintain and promote a professional office environment
- You take responsibility for own work and ensure the service is delivered with good quality and on time
- You are service minded in your communication
- You have a collaborative approach
- You take ownership for own development
- You live our values



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