Assistant Director

4 days ago


Singapore NEA National Environment Agency Full time

[What the role is]

The Procurement and Administration Services Division (PASD) ensures the integrity of NEA's procurement process and provides stewardship of administration services. PASD establishes, implements, and oversees the procurement policies & frameworks as well as provides advisories in ensuring the standards of integrity are maintained throughout the procurement value chain. It also forecasts, plans and manages the administration services. PASD strives to serve as the Business Partner to NEA's Divisions to support their business needs in enhancing the user experience in both procurement and administration services.

The Admin Services and Planning Department (ASPD) of PASD manages the administration services for NEA. As an Executive / Senior Executive (Business Planning and Management Branch) under ASPD, you will be assisting the Manager/Assistant Manager in managing the department work to ensure that they are in tandem with Whole-of-Government (WOG) rules and guidelines as well as coordinating with the department’s branches and NEA departments to ensure corporate governance in the areas of contract and tenancy management.

[What you will be working on]

You will be responsible for the following:

- Supervise, monitor and renew or establish new contracts and tenancies administered by the department
- Oversee the overall contract formulation process from of gathering user requirements, tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor
- Supervise the administration of contracts to facilitate user departments to meet contract specifications when using and managing contracts
- Facilitate departments to meet WOG rules for tenancy and office space management
- Manage the department’s tenancy agreements pertaining to office spaces including performing cost and budget estimations, putting up papers for approval and ensuring timely renewals as well as its execution and routine administration
- Review, manage and plan the policies and processes of the Administration services functions under the department
- Manage and lead a team of officers under the branch
- Other duties assigned may include assisting the branch in financial management, project management, access reviews and administration of relevant IT system(s)

[What we are looking for]

The job might be for you if you possess the following qualities:

- At least 7 to 8 years of working experience in Administration, Procurement or in related fields that require planning and writing skills (e.g. policy writing, project management), preferably in public sector
- Experience in leading a team, building rapport with employees and vendors
- Enjoy problem solving, able to conceptualize ideas, structure, categorise information and reflect these in writing and presentation
- Confident in engagement with senior management
- Versatile in both deskbound and operational work
- Meticulous, resourceful, resilient and able to multi-task
- Self-driven with a positive working attitude
- Proficient in Microsoft Office tools



  • Singapore MQJC TECHNOLOGY PTE. LTD. Full time

    **Responsibilities**: - Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary. - Manage Director’s travel arrangements. - Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. - Maintain...

  • Director Assistant

    2 weeks ago


    Singapore JTL Studio Singapore Full time

    **Job Title**: Director’s Assistant (Operations) **Location**: Singapore **Job Type**: Full-Time **Salary**:SGD $2,000 per month** (starting) +Annual bonus by year-end performance **About the Role**: **Key Responsibilities**: - **Assist the Director in Daily Operations**: Provide general support to the Director in managing various business tasks and...

  • Director Assistant

    2 weeks ago


    Singapore GO GLOBAL HR PTE. LTD. Full time

    We are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director. **Responsibilities**: - Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly. - Manage and coordinate the Director’s schedule, including organizing...

  • Assistant Director

    6 days ago


    Singapore Supreme Court Full time

    **What the role is** - Standing at the apex of what is widely acknowledged as one of the most effective and efficient court systems, the Supreme Court’s mission is to lead the effective administration of justice and to maintain a high standard of judicial administration. We are looking for highly motivated, experienced and committed individuals who are...

  • Director's Assistant

    2 weeks ago


    Singapore OPTIMA TOTAL SOLUTIONS INC Full time

    **Personal Assistant to Company Director (80%) & Office Administration Manager (20%)Key Responsibilities:Primary Role Focus (80%)**:As **Personal Assistant** to the Company Director: - Manage the Director’s **calendar and travel arrangements**. - Coordinate and schedule **internal and external meetings**. - Handle **confidential information** with the...

  • Assistant Director

    6 days ago


    Singapore COMMUNICABLE DISEASES AGENCY Full time

    **What the role is?** - Senior Assistant Director/Assistant Director in the Clinical Advisor Office plays a pivotal role in assisting the Deputy Director in setting up the governance, structure and processes of the Clinical Advisor Office; convening and supporting the technical advisory committees and expert workgroups; reviewing, developing and updating or...


  • Singapore SINGHAIYI GROUP PTE. LTD. Full time

    **Personal Assistant to Director** You will provide high-level secretarial and administrative support to the Director. You will work with minimum supervision and manage confidential & sensitive matters professionally. **Duties**: - Provide administrative & secretarial support to the Director - Assist the Director in business-related matters (e.g.,...


  • Singapore Sky Wise Investment Pte Ltd Full time

    The personal assistant is responsible for handling Director’s full spectrum to Director. **Responsibilities**: - Support Director daily activities, including personal matters. - Ensure that the Director's calendar is organized and up to date with all meetings - Responsible in scheduling and prepare documents for meetings or presentations - Attend all...

  • Director Assistant

    23 hours ago


    Singapore YUDE CONSULTING PTE. LTD. Full time

    Provide full personal assistance, support personal matters including appointment management, personal purchase, and payment, etc. - Manage the booking of resources and handing of travel arrangements. Traveling with Director and being a translator of English. - Handle incoming and outgoing correspondence for internal and external parties. - Show up in the...


  • Singapore Communicable Diseases Agency (CDA) Full time

    Senior Assistant Director / Assistant Director (Healthcare Epidemiology)Join to apply for the Senior Assistant Director / Assistant Director (Healthcare Epidemiology) role at Communicable Diseases Agency (CDA). Overview The Senior/Assistant Director supports the Deputy Director in leading the outbreak investigation and management unit of NICHE. The unit...