PMO Administrative
2 weeks ago
Experience: 6- 9 Years
Role: PMO Administrative
Key Skills:
Adept in Technology, Verbal & Written Communication, Time Management, Resourcefulness & Detail-Oriented.
Key Responsibilities:
**PEOPLE**
- Maintain Perm, Temp and Vendor resource inventory.
- Ensure staff reflected correctly in GEMS, PPM, etc.
- Department Org Chart updates.
- Track Temp and Vendor expiry and renewals.
- Track On-boarding / Off boarding, seating, locker etc.
- Time-sheet assignment.
**PROCUREMENT**
- Track Memos, SOW, PR, PO etc.
- Track Vendor payment.
- Filling contract documents.
**LOGISTICS**
- Business travel logistics.
- Meeting Rooms / Projectors booking.
- Govern clean desk policy.
- General housekeeping.
**PROJECT**
- Coordinate info collection and submission (e.g. seating forecast, aging vendor payment, analytics, Budgeting, Performance Management, etc.
- On Project documentations, processes, reporting and usage of PPM Tool
- Assist in preparing powerpoint presentations
- Support development effort charge out projects
- Extract and prepare timesheet reports
- Track againsed approved monthly charges and raise any discrepancies to Pillar Leads
- Manage and control documents to ensure the latest versions are available for use
- Organize and coordinate events and workshops
- Project SDM Process Assurance and Delivery Dashboard for projects
Key Requirements:
- Diploma or equivalent from an accredited institution.
- A friendly demeanour and ability to excel in a team-oriented environment.
- Strong proficiency with Microsoft Office (especially Microsoft Excel).
- Excellent communication and organisational skills.
- Ability to manage time effectively, set priorities and meet deadlines.
- Ability to learn and adapt towards procedural changes.
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