HR & Admin Assistant

1 year exp

**Roles & Responsibilities**

**Position Objective**:
To assist the HR & Admin Manager in the day-to-day aspect of HR and Admin duties.

**Responsibilities**:

- Provide HR & general administrative support for 14 facilities, head office and overseas companies office matters.
- Assist in setting and maintaining HR budget and database.
- Maintain and ensure accuracy of information in the HRMS system and physical documents (i.e. payroll, employee records, leave, claim entries etc).
- Administrate employee benefits programmes (i.e. leave, medical, insurance, benefits etc).
- Generation of employment-related documents (i.e. Letter of Appointment, Annual Increment Letters, Certificate of Employment etc).
- Update and maintain monthly Organisation Charts & Contact Listing.
- Assist in developing training function for StorHub which includes coordination, registration & maintenance of training courses, training budgets, training reports etc.
- Coordinate with all relevant parties on all HR & Admin matters (i.e. training providers, government bodies, recruitment agencies, payroll vendors, office equipment vendors etc).
- Managing employees’ insurance policies (i.e. WICA, medical & dental, H&S, travel etc) which include the addition of new joiners, deletion of leavers, claims submission etc.
- Generation of monthly payroll instructions file, monthly claims verifications, liaising with payroll vendors for all HR related matters etc.
- Support C-Suite staff with administrative duties as assigned (i.e. claims submission, booking of flights etc).
- Maintaining & tracking all office equipment agreements (i.e. photocopier, water dispenser, franking machines etc).
- Responsible for the monthly/ad-hoc purchase & ordering of office stocks for the pantry, stationeries, uniforms, business cards/letterheads/envelopes/photocopier paper etc and verification of all HR & Admin related invoices.
- Coordination of weekly & adhoc courier services which include receiving and dissemination of courier items to respective departments. Daily collection of documents/letters from the Reception Office.
- Maintaining and upkeeping the filing / e-filing of all HR & Admin documents (including Employee P-File, MOM-related letters, MCs, Issuance Forms, Acknowledgement Forms, etc).
- Support the HR & Admin Manager on any other ad-hoc assigned duties.

**Key Requirements**:

- Minimum 1 year of experience in the HR & Admin field.
- Minimum Diploma in Business Studies/Office Administration/HR or equivalent.
- Meticulous and attention to detail.
- Possess a good working attitude and able to work both independently and in a small team.
- Able to meet tight schedules, deadlines and work under pressure.
- Comfortable in handling a high volume of routine and administrative work.
- Strong interpersonal, customer-facing, written and oral communication skills.
- Patient, tactful, diplomatic, approachable and able to stay calm in difficult situations.
- Familiarity with business software such as Microsoft Office, Excel, IT savvy.
- Good working knowledge of the Singapore Employment Act & guiding legislations.
- A high level of confidentiality & discretion.
- Prioritization, problem-solving, organization/ planning, research & analysis skills.

The Company may assign duties in addition to those listed/described above and/or vary the scope of work according to business requirements.

StorHub is Singapore’s first, largest and friendliest self-storage operator in Singapore. In 2003, StorHub was the first to introduce the self-storage concept to Singapore. Since then, its operations have grown from a single self-storage facility in Kallang to 14 self-storage facilities located across Singapore, in Toa Payoh, Changi, Woodlands, Bukit Batok, Hougang, Tampines and Kallang. StorHub now boasts over 10,000 storage units, making StorHub a leading company in the industry. Our network of self-storage facilities in cheerful shades of yellow and blue allows us to reach out to more customers in various areas across Singapore.

StorHub offers individuals and businesses a range of reliable and secure storage solutions to resolve storage challenges at home or in the office. We are committed to provide cost effective and flexible storage solutions to our customers with clean and secure self-storage units, offering flexible lease terms and 24/7 access. At the same time, we are fully committed in providing friendliest customer service with a smile.

With the success and experience of StorHub in Singapore, we aim to expand StorHub’s self-storage network to the Asian region, beginning with our flagship facility in Shanghai that has been serving the self-storage needs of the growing local and expatriate population since 2012