Executive/executive Assistant

3 days ago

Downtown Core, Singapore SagePaths Global Education Full time

Reporting directly to the Managing Partner, the successful applicant provides executive and administrative support to senior management, as well as supports the preparation for internal and external meetings.

**Primary Responsibilities**:
1. Assists the Managing Partner with daily administrative duties and completes a broad variety of administrative tasks.

2. Managing an active calendar of appointments and meetings internally and externally.

3. Preparing, coordinating and compiling materials needed for meetings.

4. Drafting of budget memos pertaining to business trips and company events.

5. Arranging complex and detailed travel plans, itineraries and agendas

6. Completing expense reports and submission of claims, tracking expenses and reimbursement for Managing Partner.

7. Preparing documents to be reviewed and presented by Managing Partner.

8. Assists in coordinating the agenda of management and team meetings.

**Secondary Responsibilities**:
1. Arranging hotel accommodations, and transport arrangements for out-of-town members; processing travel reimbursement requests;
2. Coordination of meetings and marketing activities/events (e.g. booking meeting venue) with other relevant teams.

3. Assisting with meeting preparation and minutes taking.

4. Keeping proper records of corporate documents, records and reports.

5. Performs other duties as assigned.

**Experience and Education**:
1. Diploma or Bachelor's degree, with at least 1 year of experience in an administrative/personal/executive assistant role.

2. Excellent communication skills (both written and spoken) with good presentation skills.

3. Demonstrates critical thinking and integrity.=

4. Strong organisational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

5. Strong interpersonal skills and an ability to build relationships with stakeholders, including staff, board members, and external partners.

6. Proficiency in Apple Mac OS and Microsoft software, including MS Word, Excel, PowerPoint, Teams and Sharepoint.

**Job Types**: Full-time, Contract, Permanent
Contract length: 24 months

**Salary**: $2,500.00 - $3,500.00 per month

**Education**:

- Local Polytechnic Diploma (required)

  • Executive - Financial Planning & Analysis

    2 weeks ago

    Downtown Core, Singapore Richdale International Executive Search Full time

    **Role Summary**: We are seeking a highly motivated and analytically strong individual to join our Finance team as an Executive - Financial Planning & Analysis (FP&A) on a 12-month contract. This role is ideal for someone with a solid academic background, strong Excel skills, and a keen interest in financial planning, analysis, and reporting. You will...

  • Executive Assistant

    1 week ago

    Downtown Core, Singapore Armador Maritime Services Full time

    Armador Maritime Services is a leading provider in the maritime industry, committed to delivering exceptional service and solutions to our clients. As we continue to grow, we are looking for an Executive Assistant to support our Director in driving operational excellence and achieving our business objectives. Join our dynamic team in the heart of Singapore's...

  • Executive Assistant to CEO

    5 days ago

    Downtown Core, Singapore GEM COMM Full time

    **Executive Assistant to the CEO** - **Hybrid**_ Are you a detail-oriented professional with a strong finance background and excellent client service skills? GEM COMM PTE LTD is seeking a highly capable Assistant to support our CEO in various strategic and operational tasks. **About Us**: GEM COMM PTE LTD is a leading financial communications firm...

  • Executive Assistant

    1 week ago

    Downtown Core, Singapore Red Hat Software Full time

    About the job: The Red Hat TME Sales team is looking for an Executive Assistant to join us in Singapore. In this role, you will report to the Vice President of TME Sales to provide all aspects of administrative support to the onsite and offsite teams, enabling them to focus on their core responsibilities. This may include scheduling, onboarding and...

  • Executive Assistant to General Manager

    6 days ago

    Downtown Core, Singapore PINKLESTAR PTE. LTD Full time

    Pink Parlour is hiring for Executive Assistant for General Manager who will manage mostly business-related tasks for General Manager and the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. **Key Responsibilities**: - Preparing, filling, and retrieving reports, memos, invoices letters,...

  • Marketing Assistant Executive

    2 weeks ago

    Downtown Core, Singapore NCA Full time

    Are you a fresh poly grad who’s sharp, efficient, and digitally savvy? We’re hiring a Marketing Assistant Executive who can also lend support in managing our online presence. **What the job involves**: - Daily admin duties & personal assistant tasks - Light involvement in digital marketing initiatives - Assist in managing company’s LinkedIn and IG...

  • Assistant Warehouse Executive

    2 weeks ago

    Downtown Core, Singapore Farmio Full time $60,000 - $120,000 per year

    Farmio is hiring a Full time Assistant Warehouse Executive role in Downtown Core, Singapore. Apply now to be part of our team.Requirements for this role:Flexible hours availableRole OverviewWe are currently seeking a motivated Assistant Warehouse and Operation Manager. As the Warehouse Manager, you will oversee all warehouse operations to ensure efficiency,...

  • Bim Executive

    3 days ago

    Downtown Core, Singapore MKPL Architects Pte Ltd Full time

    **Job Scope**: - Assist in developing and executing BIM Executive plan for company level and project level; - Assist to review, develop and maintain office BIM documentation standards; - Assist and support the office in any kind of architectural projects and ensure completeness and accuracy of the BIM model and drawings; - BIM coordination with client and...

  • Accounts Executive

    3 days ago

    Downtown Core, Singapore YTK Management Consultants Pte Ltd Full time

    The Accounts Executive supports the client in carrying out the responsibilities of the accountant. He/She is involved in the monthly, quarterly or yearly finalization of accounts for financial reporting purposes. The Accounts Executive also assists with the preparation of GST returns, basic financial statements and simple consolidated financial statements....

  • Project Executive

    3 days ago

    Downtown Core, Singapore Snap Innovations Pte Ltd Full time

    **Your Responsibilities**: - Participating in discussions of potential projects with clients, executives, and software developers. - Assisting in planning the blueprints for software projects includes defining the scope, allocating resources, setting deadlines, laying out communication strategies, and indicating tests and maintenance. - Participating in and...