HR & Administrative Assistant

2 days ago

Singapore Kazo Full time

**Job Summary**

We are looking for an HR administrative assistant to perform a variety of personnel-related administrative tasks. You will support HR & Admin duties like posting job ads, updating database and processing employee’s requests.

This position requires excellent organizational skills and the ability to handle sensitive information confidentially.

**Duties and Responsibilities**
- Maintain employee records (soft and hard copies)
- Update HR databases (e.g. new hires, separations, vacation and sick leaves)
- Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
- Sort incoming mail, faxes and courier deliveries for distribution
- Purchase, receive and store the office supplies ensuring that basic supplies are always available
- Responsible for proper filing, labelling, organizing.
- Make photocopies, faxes documents and perform clerical functions
- Assists with creating/drafting templates, memos, letters and reports
- Assists with processing of terminations, employee’s handover, setting up job interviews, screening applicants, corresponding with applicants and training new employees on company policies
- Schedules meetings and interviews as requested by immediate supervisor
- Provide basic secretarial and administrative support to management
- Process accounts payable ensuring timeliness and accuracy of information
- Administer petty cash according to established procedures
- Performs monthly reports and records as assigned by immediate superior
- Performs other duties as assigned

**Job Holder’s Specifications**
- Possess a minimum O-level / Diploma holders or recent college graduates with an interest in office administration are also encouraged to apply
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Good communication skills
- Ability to multi-task
- Flexible, proactive and open-minded work style. Ability to work productively in a team as well as independently and the ability to problem-solving
- High level of professionalism, especially in maintaining discretion in confidential situations

**Job Types**: Full-time, Permanent

**Salary**: $1,700.00 - $2,000.00 per month

**Benefits**:

- Employee discount

Schedule:

- Monday to Friday

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