HR & Administration Assistant
2 weeks ago
**HR Related**
- Assist in preparation of Letters of Appointment
- Manage posting of recruitment ads and responses
- Maintain a casual staff database
- Assist in administration of internship programmes with educational institutions
- On-boarding of staff and part-timers
- Administration of HR related grants and incentives
**Administrative**
- Liaise with suppliers and service providers for office supplies
- Assist GM to source and/or renew insurance & public liability coverage for company
- Support the GM in preparation of reports and other correspondences
- Source and negotiate hotel room rates for guests, artists and media
- Submission of E-Notification of Work Pass Exempt Activity to MOM for overseas artis before event
- Assist GM with other administrative matters
**Ticketing**
- Set-up and lead ticketing for events as key contact for ticketing agents
- Support marketing team for administration of any promotions via ticketing platforms
- Prepare post-event ticketing reports
- Operate and manage ticketing front-of-house during events
- Manage ticketing inventory and guest list
- Act as the main point of contact for guests and event patrons to answer standard FAQs for events
**Licence, Permits & Insurance**
- Monitor and keep up-to-date with developments from select government agencies that may impact or benefit the company. (STB, NAC, NParks)
**Grants**
- Work with GM to submit accounts and budget related reports for events, as well as compliance checks on finance matters for grants & subsidies
**Sales & Ops**
- Generate sales quotations and invoices
- Follow up with clients on required licences, permits, insurance and all necessary paperwork submission before venue handover to Venue Operations team
- Maintain and manage venue inventory
- Maintain database of stakeholders and venue access to external stakeholders as necessary
(SLA, URA, JTC, NParks, PUB, LTA etc.)
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