Office Coordinator Asia-pacific
3 days ago
JOB PURPOSE
- The office coordinator Asia-Pacific plays a key role in the region by ensuring that employees are put in the best conditions to deliver ambitious growth and deliver the best service to our customers.
- The scope of the office coordinator covers both International Distributors and Global Travel Retail divisions.
REPORTS TO
- Regional Finance Manager, Asia-Pacific
DUTIES AND RESPONSIBILITIES
- HR assistant: liaise with headquarters’ HR department located in Switzerland
- Legal assistant: liaise with legal department to ensure the local regulations are met and schedule audits.
- Handle the relationship with local suppliers of stationery, IT hardware, beverages, internet service providers.
- Responsible for non-financial reporting including sustainability.
- Assist sales and marketing managers for travels bookings and to organize customer trips to headquarters (Switzerland)
- IT support: liaise with local IT provider and HQ IT department to set-up laptops for new employees or when laptops changes are needed.
- Possibility to work remotely one day per week.
MINIMUM EXPERIENCE REQUIREMENTS
Professional Background:
- A minimum of 3 years of experience as office assistant, office coordinator of personal assistant
- Mindset
- Team player / Curious / Self-driven / Flexible / Proactive / Hands-on
- Functional Sales Competencies
- Customer Centricity towards internal and external customers
- Strong communication skills both oral and written
- Flawless work ethic and respect of confidentiality
- Interpersonal skills
PREFERRED EXPERIENCE REQUIREMENTS
- Office assistant
- Office coordinator
- Managing various stakeholders
LANGUAGE SKILLS
- Fluency in English (both speaking and writing)
OTHER REQUIREMENTS
- Microsoft Office Skills (Word, Excel, Outlook, Teams)
- Technology affinity preferred
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