Office Administrator

5 days ago


Kallang, Singapore Candid-I Pte Ltd Full time

Our client is an international trading company based in Singapore.

**Responsibilities**:

- Provide full secretarial support to the MD in managing appointments, scheduling and coordinating of meetings, travel arrangements, managing office contractors, answering phone calls, greeting and providing refreshments to visitors and etc
- Assist with general administration support such as processing correspondence and letters, photocopying, printing, scanning, typing, couriers
- Manage the contact and mailing list
- Handling front desk duties such as attend to deliveries / walk-in enquiries
- To attend to all visitors and offer them assistance whenever necessary
- Responsible for reminding MD on important tasks and deadlines
- Maintain and upkeep of pantry & office stationery
- Book and set up of office equipment for meeting
- Record minutes of all meeting
- Prepare presentations and reports for the Managing Director
- Maintain and manage the Managing Directors calendar and ensure effective co-ordination and scheduling
- Reservations of lunch or meeting venues for HOD and management
- Manage travel arrangements such as booking of air ticket, visa and accommodation for all management and staff as per the Companys procedures
- Support HR in company events
- Ensure office facilities are in order and office environment is kept clean and tidy
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
- Duties, responsibilities and activities may change at any time with or without notice.

**Requirements**:

- Dependable, can be relied upon to fulfill all job obligations with mínimal supervision.
- Honest, works based on ethics and integrity. Ability to handle sensitive business data and other information with confidentiality and discretion

Meticulous, attentive and careful in details and thorough in completing assigned duties.
Cooperative, works well with all members of the organization and with 3rd parties.
Pleasant, projects a good and friendly outlook to all stakeholders.
Professional, always maintain a positive and professional outlook and respects the chain of command.
Self-control, maintaining composure, keeping emotions in check, avoiding aggressive behavior even in challenging and difficult conditions,
Empathy, sensitive to others needs and feelings and be helpful on the job.
Good written and spoken of English

**Salary**: $3,000.00 - $3,500.00 per month

**Benefits**:

- Flexible schedule

Schedule:

- Monday to Friday

Work Location: One location



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