Accounts Executive HR Assistant

7 days ago

Singapore TRUSSCO PTE LTD Full time

**Job Description - Accounts Payable (AP)**:
**Job Purpose**:
Responsible for managing outgoing payments, verifying invoices, and ensuring timely and accurate processing of company expenses in line with policies and procedures.

**Key Responsibilities**:

- Process supplier invoices, staff claims, and payment vouchers accurately and promptly.
- Verify vendor accounts, reconcile statements, and correct discrepancies.
- Prepare weekly/monthly payment runs and ensure compliance with payment terms.
- Monitor accounts to ensure payments are up to date.
- Maintain proper documentation and filing of AP records.
- Assist in month-end closing by preparing AP reports and reconciliations.
- Liaise with internal departments and external vendors to resolve payment-related issues.
- Support audits by providing necessary AP documentation.

**Job Description - Accounts Receivable (AR)**:
**Job Purpose**:
Responsible for managing incoming payments, monitoring outstanding receivables, and ensuring timely collection to support healthy cash flow.

**Key Responsibilities**:

- Generate customer invoices and ensure accurate billing.
- Record and reconcile customer payments in the system.
- Monitor accounts receivable aging and follow up on overdue accounts.
- Communicate with clients regarding outstanding invoices and resolve billing disputes.
- Prepare AR reports, statements of accounts, and collection summaries.
- Support month-end closing with AR schedules and reconciliations.
- Ensure compliance with company credit policies and procedures.
- Assist auditors by providing necessary AR documentation.

**Job Description - HR Assistant**:
**Job Purpose**:
The HR Assistant supports the Human Resources department in day-to-day operations, including recruitment, employee relations, records management, and HR administration, to ensure smooth and efficient HR processes.

**Key Responsibilities**:

- Maintain and update employee records (personal files, HR databases, leave records, etc.).
- Support onboarding and offboarding processes.
- Handle general HR inquiries from staff and provide administrative support.
- Coordinate training sessions, workshops, and staff welfare activities.
- Prepare HR-related reports and assist in compliance with labor laws and company policies.
- Liaise with government agencies and vendors when required.
- Perform other ad-hoc HR and administrative duties as assigned.

**Requirements**:

- Diploma/Degree in Accounting, Finance, or related field.
- At least 2 years of relevant experience in Accounts Payable & Accounts Receivable.
- Knowledge of accounting software.
- Strong attention to detail and good organizational skills.
- Ability to work independently and meet deadlines.

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