Resource Coordination Assistant

2 weeks ago

Singapore Embassy of the United States of America Full time

This position works under the direct supervision of the Resource Coordination Specialist or Public Affairs Officer (PAO) designee and is the Public Diplomacy (PD) locally employed (LE) Staff responsible for managing all administrative aspects of the PD Section.

**Main Responsibilities**:

- Supports Established Opinion Leaders (EOL), Emerging Voices (EV), and Strategic Content Coordination (SCC) specialists and assistants for exchanges and other public engagement programs and activities.
- Supports grants administration; tracks and collaborates on PD budgets and expenditures.
- Oversees PD section time & attendance, staff travel, representation, vouchers, and other administrative tasks; manages program calendars.
- Serves as the primary point of contact for the PD Section, ensuring that visitors receive accurate and timely information with the highest levels of customer service.

**Requirements**:

- A bachelor’s degree in business administration, financial management, organizational management, accounting, or public administration, OR
- At least 2 years of college or university studies in any field or other equivalent post-secondary education is required.
- At least 3-5 years of experience in administrative services, procurement, customer service, or events management is required.
- Fluent oral and written English language skills and possess excellent written and oral communication skills.
- Must have strong analytic skills to manage funding from multiple sources, each with different requirements for purpose, oversight, and accounting.
- Strong management skills are required, including the ability to develop and oversee logistics with partner institutions and manage complex events.
- Must have excellent customer relations, interpersonal and cross-cultural communication skills.
- Ability to use various computer software programs, specifically Microsoft Word, Excel, and databases, as well as PD-specific software, databases, and reporting tools, is required.

Please note:

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